Main area: EPR Programme
Grade: NHS AfC: Band 5
Contract: Fixed term: 18 months (There is a possibility the contract length may be extended.)
Hours: Full time - 37.5 hours per week
Job ref: 388-6777935-EPR
Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Regent House
Town: Torquay
Salary: £29,970 - £36,483 Per annum pro rata
Salary period: Yearly
Closing: 01/12/2024 23:59
NHS AfC: Band 5
Job overview
The PMO Coordinator will provide comprehensive support and coordination of key activities for the EPR Programme with specific focus on both the strong governance of the programme and PMO functions. The post holder will be expected to collate, monitor progress, chase and report on workstream progress and support the PMO manager to maintain risk registers, plans, and dashboards.
The EPR Programme is an exciting programme that will transform existing ways of working across the Trust. This clinically led transformation Programme is a once-in-a-generation programme that will benefit patients and carers from across our geographic footprint as well as our staff from across our acute, community and social care settings.
Main duties of the job
The PMO Coordinator will support the Programme Management Office (PMO) & Office Manager with the coordination of EPR Programme Governance meetings, tracking and assurance of progress, risk reporting, by gathering information and data, compiling status summaries for the EPR Programme and by providing administrative support to meetings and to all aspects of programme planning and delivery.
The post holder will take overall responsibility for providing efficient day-to-day project support and administration services across the NHP. They will also be required to become a programme expert on the PMO software (currently Smartsheet) used for capturing, reporting and monitoring of performance information and data.
The post holder will operate at all times with reference to both the Programme’s and the Trust’s objectives and priorities ensuring the development of effective partnership working across the EPR Programme with key programme stakeholders from across the region.
The ideal candidate must have a flexible approach to meet the needs of the programme, be able to work to tight deadlines and be able to handle a number of competing priorities at any one time.
Detailed job description and main responsibilities
* Provide and receive complex or sensitive programme information, orally, in writing or electronically to inform work colleagues or other external contacts.
* Provide complex or sensitive information to a range of stakeholders including but not limited to: the EPR Programme Senior Leadership Team, EPR Programme Project and Programme Managers, EPR Programme SROs, Trust Senior Leadership Teams, Operational and clinical staff from across the trust.
* Actively support and contribute to the development of key performance indicators for the successful assessment of Programme progress and performance as well as risk management.
* Plan and organise programme meetings as directed by the PMO & Office Manager, taking minutes and updating action logs as required.
Person specification
* Relevant qualification to degree level or equivalent experience.
* Knowledge of administrative procedures, project management or information analysis.
* Excellent knowledge of Microsoft Office.
* Good knowledge of project principles.
* Strong organisational and time management skills and evidence of working in a systematic manner with the ability to re-prioritise and meet tight deadlines.
* Negotiating, networking and persuasive skills.
* Experience working in a PMO environment.
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, and we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
* We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly.
* Please read the job description and tailor your application to reflect the role.
* Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
* Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
* If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
* It is your responsibility to assist us in the timely receipt of appropriate references.
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.
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