Job summary INTERNAL MPFT ONLY The post holder will be required to ensure that all data relating to the monitoring of the 18-week pathway for patients is collated and processed in accordance with national and local timescales for submission of data, providing timely information to managers to ensure that national targets are not breached. Working to ensure completeness and quality of data, the post holder will engage and work alongside Team Managers and will liaise with medical staff, nursing staff, healthcare professionals, Business Intelligence Team and other related staff both within and external to the trust using all networks and resources to expedite the patient pathway. Main duties of the job To liaise with secretarial, nursing and clinical teams to where appropriate ensure investigations are booked in a timely manner and to re-schedule investigations and treatments to facilitate the achievement of national target including forewarning clinicians and managers of the risks of a forthcoming breach in targets so that measures are put in place to avoid breaches. Work proactively to identify risks and work with the teams to take corrective action to ensure that targets are met. Use all related trust information systems (i.e. EPR, Pathology, Radiology and Theatre systems) for the timely capture of data and maintaining data quality. Liaise with system developers and key stakeholders on specific requirements relating to patient pathway monitoring, and develop an information and support network to ensure the spread of good practice across the trust. Provide administrative support at meetings relating to the 18-week pathways, proving statistics and information where appropriate. To work with Team Managers as an integral part of the team ensuring that information is available and presented at key meetings re obvious system blockages. About us By joining Team MPFT, you will be helping your communities and in return for this, we will support you by; Supporting your career development and progression Excellent NHS Pension scheme Generous maternity, paternity and adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccinations every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met) And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people. Please note, we may be required to close this vacancy early if we receive a high volume of applications Date posted 14 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Secondment Working pattern Part-time Reference number 301-SB-24-6850575-A Job locations Haywood Hospital High Lane Burslem, Stoke-on-Trent ST6 7AG Job description Job responsibilities Main Duties & Responsibilities Effectively coordinate the tracking of the administrative pathway of patients, providing links across specialities and clinical teams, developing systems to ensure that all steps on the patient pathway are booked and recorded appropriately with rapid communication and information exchange between all relevant staff. To liaise with secretarial, nursing and clinical teams to where appropriate ensure investigations are booked in a timely manner and to re-schedule investigations and treatments to facilitate the achievement of national target including forewarning clinicians and managers of the risks of a forthcoming breach in targets so that measures are put in place to avoid breaches. Work proactively to identify risks and work with the teams to take corrective action to ensure that targets are met. Use all related trust information systems (i.e. EPR, Pathology, Radiology and Theatre systems) for the timely capture of data and maintaining data quality for the purpose of analysis and reporting of information relating to the patient pathway in accordance with the Trusts IT strategy. Liaise with system developers and key stakeholders on specific requirements relating to patient pathway monitoring, and develop an information and support network to ensure the spread of good practice across the trust. Provide administrative support at meetings relating to the 18-week pathways, proving statistics and information where appropriate. To work with Team Managers as an integral part of the team ensuring that information is available and presented at key meetings re obvious system blockages. To set up systems to record and monitor the patient journey times from PTL lists and work with Medical Secretaries and their manager supporting them to ensure wait times are in line with 18 week performance target. Monitor and manage waiting times by proactively identifying risks and take corrective actions to ensure the waiting time targets are not breached. Timely and accurately record outpatient procedure coding on Medway. Support with the management and validation of outpatient waiting lists and escalation of long waiters. Job description Job responsibilities Main Duties & Responsibilities Effectively coordinate the tracking of the administrative pathway of patients, providing links across specialities and clinical teams, developing systems to ensure that all steps on the patient pathway are booked and recorded appropriately with rapid communication and information exchange between all relevant staff. To liaise with secretarial, nursing and clinical teams to where appropriate ensure investigations are booked in a timely manner and to re-schedule investigations and treatments to facilitate the achievement of national target including forewarning clinicians and managers of the risks of a forthcoming breach in targets so that measures are put in place to avoid breaches. Work proactively to identify risks and work with the teams to take corrective action to ensure that targets are met. Use all related trust information systems (i.e. EPR, Pathology, Radiology and Theatre systems) for the timely capture of data and maintaining data quality for the purpose of analysis and reporting of information relating to the patient pathway in accordance with the Trusts IT strategy. Liaise with system developers and key stakeholders on specific requirements relating to patient pathway monitoring, and develop an information and support network to ensure the spread of good practice across the trust. Provide administrative support at meetings relating to the 18-week pathways, proving statistics and information where appropriate. To work with Team Managers as an integral part of the team ensuring that information is available and presented at key meetings re obvious system blockages. To set up systems to record and monitor the patient journey times from PTL lists and work with Medical Secretaries and their manager supporting them to ensure wait times are in line with 18 week performance target. Monitor and manage waiting times by proactively identifying risks and take corrective actions to ensure the waiting time targets are not breached. Timely and accurately record outpatient procedure coding on Medway. Support with the management and validation of outpatient waiting lists and escalation of long waiters. Person Specification Essential Essential Demonstrable experience of data collection, validation, analysis and reporting Desirable Working knowledge of 18 week pathway and Patient Choice Agenda Essential Essential Full working knowledge of EPR across Medway, iPortal, and other clinical systems Desirable Previous experience co-ordinating or managing waiting lists Person Specification Essential Essential Demonstrable experience of data collection, validation, analysis and reporting Desirable Working knowledge of 18 week pathway and Patient Choice Agenda Essential Essential Full working knowledge of EPR across Medway, iPortal, and other clinical systems Desirable Previous experience co-ordinating or managing waiting lists Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Midlands Partnership NHS Foundation Trust Address Haywood Hospital High Lane Burslem, Stoke-on-Trent ST6 7AG Employer's website https://www.mpft.nhs.uk (Opens in a new tab)