Admin Officer – Executive PA
Our Client, an international company with offices in the City of London, is looking to recruit an Admin Officer.
Key Responsibilities:
* Provide professional secretarial support and personal assistance to the Chief Representative of the Company.
* Provide administrative support to the Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
* Arrange meetings and manage the diary for senior management (SM).
* Organise business and personal trips for SM both within and outside the UK.
* Meet and greet high-profile customers and guests of SM.
* Manage budgets and accounts (including bookkeeping) and process and record all expenses for SM.
* Organise lunches, dinners, parties, and receptions.
* Responsible for booking golf club memberships, maintaining records, and managing bookings, fees, and expenses.
* Handle customer and client hospitality, including booking hotels, arranging transportation, buying gifts, and booking golf courses.
* Manage all relevant activities (including Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society, and other Japanese social activities related to the Company in the UK.
* Advise on, assist in choosing, and book restaurants and other venues for functions.
* Act as an intermediary between staff, customers, and SM.
* Support EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC, etc.) and security management tasks.
* Manage car lease and chauffeur company arrangements.
* Provide support to the Personal Assistant (PA) to the Managing Director (MD) as needed.
Skills:
* A bright professional with a flexible approach.
* Well-organized with the ability to use initiative.
* High levels of literacy and numeracy.
* Good communication skills in English.
* A good working knowledge of Word, Excel, and PowerPoint is essential, along with effective email communication skills.
* Open-minded, respectful, and a team worker.
The Client is based in St Pauls, London.
This is a 3 days in the office position.
The salary for this role is circa £40K plus overtime.
To apply, please send your CV in Word format along with your salary and notice period.
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