Employer: University Hospitals Bristol and Weston NHS Foundation Trust
Employer type: NHS
Site: Bristol Royal Infirmary
Town: Bristol
Salary: £26,530 - £29,114 pa pro rata
Salary period: Yearly
Closing: 21/11/2024 23:59
Band 4
As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
An exciting opportunity to join the Pharmacy Purchasing Team here at UHBW.
The Pharmacy Purchasing team act as the first point of contact for the procurement of medicines and the processing of associated invoices across UHBW. We strive to provide the best pharmaceutical care for our patients through safe, timely, cost effective procurement and stock management of medicines. Our key stakeholders include clinical pharmacists, pharmacy technicians, technical services staff, pharmaceutical wholesalers and manufacturers.
The post holder should have excellent communication, IT and problem solving skills and be able to prioritise workload to accommodate the demands within the team and service. The ideal candidate will have a flexible approach to work and maintain a high level of professionalism at all times.
This vacancy will be based at Bristol Royal Infirmary with an element of remote working.
Main duties of the job
* Supervise the day-to-day operation of Pharmacy Invoicing in line with Trust policies and Standing Financial Instructions to ensure an auditable, effective, timely and high quality service is provided.
* Respond appropriately to a range of emailed queries regarding invoice payment, credit queries and statement of accounts for the Pharmacy department from all external parties, as well as internal queries from Trust Finance and Auditors.
* Resolve queries relating to invoices, credit notes and statements of account from Suppliers in an accurate and timely manner to minimise delays in payment.
* Actively work to reduce Aged debt to Pharmacy Suppliers.
* Support the Pharmacy Purchasing Team in all aspects of administration, operational service and system development at UHBW.
Working for our organisation
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person specification
Qualifications and Training
* Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
* Business and Administration Level 3 NVQ or equivalent experience
Knowledge and Experience
* Line Management Experience
* Clerical/administrative experience within a busy office environment
* Excellent problem solving skills
* Experience analysing financial data
* Previous NHS experience
* Experience working in a hospital pharmacy or financial environment
Skills & Abilities
* Effective and polite manner when dealing with people, both face to face and on the phone
* Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy
* Ability to work effectively in a busy team, adjust to change and motivate others
* Ability to work independently whilst managing others in a team environment
* Ability to work without direct supervision
* Good IT skills including Microsoft packages
* Ability to proactively use knowledge and experience to resolve problems
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
IMPORTANT:
Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification.
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
As a guide, interviews should usually take place within 3 weeks of the closing date.
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