Job Description
Note, this role can be based from our Thame office, covering multiple projects in NE London.
* Provide high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .
* Ensure the accuracy, integrity, and security of all project documentation, for example, Electronic and Master Hardcopy of documents.
* Registering received Information within EDMS where required.
* Revision and Status control of all project documentation.
* Effectively manage the flow of Project Information and Maintain Document Distribution lists.
* Ensure full auditability & Traceability of Design Coordination and sub contractor documentation process for Consultants / Design Team in order to fulfil all Golden thread obligations.
* Monitor & Manage Workflows process for Review & Status of all project documentation.
* Manage and Maintain Project Directory within EDMS.
* Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
* Assist with other projects and duties as required.
* Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.
* Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations.
* Provide assistance & Support to Lead Document Controller.
* Regular Weekly reporting.
* Regular Project Audits for maintaining Quality and Project Health.
Qualifications
* Proven experience as a Document Controller.
* Construction industry background and experience of working on a construction site environment.
* Experience in monitoring various document control processes and assurance.
* Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.
* Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
* Excellent Oral and Written Communication Skills with attention to detail and accuracy, and able to work with high volume and large variety of documents
* Highly organised and Process driven.
* Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
* Able to Work independently and in a team environment.
* Able to Prioritise workload, work under pressure and within specified deadlines.
* Self-Motivating and Self-Auditing and have High Quality Standards.
* Must have experience with Sub Contractor & Supplier Approval Processes.
Additional Information
Here’s why this role stands out for you:
What’s in it for you:
* Competitive salary with great benefits that recognize your expertise
* The chance to be part of high-impact projects that shape communities and infrastructure
* A dynamic role with clear career progression in a company that's growing fast
You’ll be working with a supportive team that values collaboration and problem-solving.