Summary
An exciting opportunity has arisen for to join our marketing team based at our Head Office in Northampton. Reporting to the Marketing Coordinator, the role will support the needs of the marketing and business development department and perform a variety of functions in a fast-paced environment
Wage
Competitive
Training course
Bid and proposal co-ordinator (level 3)
Hours
Mon - Fri, 8.30am - 5pm
37 hours 30 minutes a week
Possible start date
Friday 9 May
Duration
2 years
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Key Responsibilities:
Coordination of Tenders, Cost Plans and PQQs
· Support Precon team with tenders and cost plans including providing support with client interface and communication via online portals.
· Co-ordinate responses to Pre-Qualification Questionnaires (PQQs) in conjunction with BD team.
· Reading and understanding client bid documentation, deadlines and submission requirements.
· Assist in management of the planning and project management of the production and delivery of all tenders / proposals to ensure these are delivered within submission timescales.
· Consolidate content from contributors into the required format and flag gaps to Precon and BD.
· Contribute to the written proposal where required – both in terms of content and presentation.
· Manage, review and update bid / knowledge library content, and create and update CVs, project profiles and case studies in liaison with the marketing team.
· Ensure quality of responses always striving for top scores and target win rate.
· Ensure best practice and adherence to client procedures, governance and processes.
Designing, Editing, Writing & Reviewing
· Supporting Precon and BD with designing, writing, editing, assisting with reviews and contributing to brainstorming meetings when required.
· Ensure that the branding of tenders / proposals / cost plans / PQQs is compliant to the requirements, client focused and in line with Winvic Brand Guidelines where permitted.
· Ensuring company CVs are up to date and reviewed.
· Helping write case studies and other material as part of marketing / business development activities liaising with the marketing team.
Bid / Knowledge Library and Model Responses
· Working closely with BD, Precon and subject matter experts to develop and maintain the bid / knowledge library.
· Leading on assigned topics / questions and liaising with internal subject matter experts for input / updates and added value.
· Ensure the standard company information is up to date.
· Assist BD, Precon and subject matter experts with writing / re-writing of Model Responses.
· Supporting Precon and BD with designing, writing, editing, assisting with reviews and contributing to brainstorming meetings when required.
Stakeholder Communication & Liaison
· Ensure timely and accurate communication with all external bodies involved in the production of a tender / PQQ / submission.
· Ensure timely and accurate communication internally within the company of information relating to the production / delivery of tenders / PQQs / submissions.
· Promptly report to and liaise with BD, Precon and marketing teams.
· Support other members of the team and promote a positive team working environment.
Where you’ll work
Brampton House
19 Tenter Road
Moulton Park
Northampton
NN3 6PZ
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
RHG CONSULT LTD
Your training course
Bid and proposal co-ordinator (level 3)
Equal to A level
Course contents
* Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
* Ability to meet defined deadlines and set own milestones to manage workload
* Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
* Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
* Ability to meet bid submission deadlines according to guidelines / instructions
* Logging and capture of all proposal data in central repository
* Able to maintain a healthy work life balance and understand the reasons why it is important to do so
* Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
* Ability to proof read with an eye for detail
* Good creative writing skills and good grammar/authoring
* Collate proposal documents using library/information stores, search engines/corporate directories
* Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
* Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
* Liaise with sales/legal/finance teams and other virtual team members as necessary
* The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
* Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
* Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
* Build rapport and trust
Your training plan
This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.
Requirements
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Attention to detail
* Organisation skills