JobSummary
* Support thecompany in effective purchase of assets and expenditure incompliance with finance processes andsystems
* Strengthen and grow relationships withvendors and suppliers through timelypayments
* Assist in streamlining and improvingthe process relating to purchase of assets expenditure and accountspayable by identifying areas ofimprovements
* Exercise integrity andconfidentiality in financial reporting and compliance withstatutory financialrequirements
KeyResponsibilities
Issuanceof Purchase orders in Zoho in compliance with the procurementguidelines of the company.
Review vendorinvoices prior to payment for appropriate documentation such asexpenditure approval completion of work done or receipt of deliverynote
Perform invoice and generalledger dataentry in Zoho; Prepare and input entries relating to staff costbonus and staff benefits in Zoho
Completepayment processing on companys bank applications or in the case ofchecks obtain and print signatures in line with the purchase order/ vendor agreement
Receiving verifying andprocessing all expenses from vendors payment processing andrecording in zoho.
Bank reconciliation andaccounting of Payroll Transactions inZOHO.
Maintaining accurate and uptodatevendor records including contact information payment terms andother relevant data.
Reconciling vendorstatements with internal records resolving any discrepancies andensuring accurate recordkeeping.
Monitoringand managing cash flow requirements to ensure timely payments tovendors and suppliers.
Preparing andanalyzing accounts payable reports such as aging reports paymentschedules and other financial statements related topayables.
Maintaining accurate and organizedrecords of all accounts payable transactions correspondence andsupporting documentation.
Addressing vendorinquiries resolving disputes and maintaining positive relationshipswith vendors and suppliers.
Follow up andclose all petty cash imprest/advances paid tostaff.
Anticipated Expenses Computationobtaining approval and sharing with receivableaccountant.
Receiving reviewing recording andprocessing employee reimbursement expenses ensuring that allexpenses are properly documented approved according to companypolicies and procedures.
Prepare analyticaland ratio analysis relevant to A/P and advise management of theeffectiveness of the accounts payablefunction
Prepare monthly cost dashboards foreach entities highlighting significant cost lines and itemsincurred during the month
To assist in thepreparation of monthly/quarterly financial results for Managementreview
Responsible for adherence to financialand amp; accounting policies and operating procedures framed by thecompany
To assist Finance Manager in timelyclosure of all audits e.g. Statutory Internal and Taxaudits
Maintaining positive interpersonalrelationships with team members and other departments / staff bydemonstrating productivity initiative flexibility cooperation andcommitment to the success of Financeteam.
KeySkills
oand nbsp; and nbsp;Accounts payableprocedures
o and nbsp; and nbsp;Basicbookkeeping credit and accountingprinciples
o and nbsp; andnbsp;Microsoft Excel and amp; Powerpoint
o and nbsp;and nbsp;Cash applications /management.
and nbsp; and nbsp;and nbsp;CustomerService
KeyCompetencies
Analysisskills
Systematic and amp;Organized
Assertiveness
Spokento Written Communication
Stake HolderMgmt