An exciting opportunity has arisen within the Division as a Business Support Administrator for someone with a positive and pro-active approach to join our team.
You will be responsible for taking and transcribing notes at various meetings as required by the Division, as well as raising orders and processing invoices in relation to the Trust’s Capital Programme.
You will be part of the Business Support Team which provides business support for Estates & Facilities. You will have excellent communication and organisational skills in order to arrange meetings, organise the diary/scheduler and undertake administrative duties as required. Extensive experience of Word, Excel spreadsheets and the ability to prioritise your own workload and meet deadlines are essential requirements for this post.
Key Responsibilities:
* To provide an efficient and confidential administrative support service to the Division.
* To prepare Tender and Quotation documentation for Capital Schemes, monitoring and producing detailed spreadsheets regarding Capital Expenditure.
* Using the Unit 4 Computerised Ordering System raise official orders on behalf of the Division, processing goods received notes and invoices.
* To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
* Maintain office systems, which contribute to the efficiency of the Department.
* To co-ordinate the Estates & Facilities Performance Management Dashboard information for monthly Finance & Performance Meetings.
* Assist the Business Support Officer in the co-ordination of sickness absence data.
* Provide cover for the Business Support Officer to the Senior Estates Team during absences.
* To monitor annual leave for the Division including annual leave calculations and queries.
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits We Offer To You:
* Between 27-33 days of annual leave plus bank holidays
* NHS pension scheme membership
* Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
* NHS Staff discounts
* Cycle to work scheme
* Salary finance – for loans, savings, budget planning and tips on managing debt
* Stockport Credit Union– for local financial advice
For further details / informal visits contact: Name: Jacqui Cartwright Job title: Estates & Facilities Business Manager Email address: Jacqueline.Cartwright@stockport.nhs.uk
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