Purpose of the role
The Office Assistant will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.
Responsibilities
* Assist the Executive Assistant with scheduling meetings, and coordinating appointments for the Creative Director.
* Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
* Support the coordination of travel arrangements, itineraries, and expense reports.
* Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
* Maintain office organisation and ensure necessary supplies are available.
* Conduct research and provide insights to support creative projects and business initiatives.
* Collaborate with different departments to facilitate seamless communication and operations.
* Handle confidential and sensitive information with discretion.
* Perform additional duties as assigned to support the Executive Assistant and Creative Director.
Qualifications, Skills, Experience Required
* 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
* Strong organisational and multitasking skills, with strong attention to detail.
* Excellent communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
* Ability to work independently and take initiative in a dynamic environment.
* Discretion and professionalism in handling confidential information.
* A proactive, can-do attitude with the ability to adapt to changing priorities.
* Experience in the creative industry (fashion, media, design, or entertainment) is a plus
* Approachable yet professional
* Able to work in a fast-paced environment