Job summary
St Teresas Hospice, Darlington is seeking anorganised, proactive, compassionate administrator to join our Human ResourcesTeam. The successful candidatewill support managers to recruit and retain quality staff and volunteers,ensuring that Hospice records are accurate and up to date, and that employmentlegislation is complied with.
This is a fixed term postfor an initial period of 6 months for 15 hrs per week.
St Teresas HospiceBand 3, £22, to £23, per annum pro rata. (£9, to £9,actual)
Important application info:
Successful applicantsare required to provide a basic disclosure. Disclosure expense will be met bySt Teresas Hospice. All posts are subject to a six-month probationary period.
The closing date forthis job is: 4 December 2024. This job advert will close as soon as sufficientapplications have been received. Please apply for this job as soon as you can,if interested.
Please be aware thatwe do not have a sponsor licence, and are therefore only able to appointcandidates who are eligible to work in the UK.
Main duties of the job
The HR Department consists of HR Manager, HR Coordinator and worksclosely with the Workforce Development Team.
The role of the HR Administrator will be a point of contact for HRqueries for all Hospice managers, staff and volunteers, liaising directly withexternal contacts such as payroll providers, jobseekers and recruitmentservices.
Please see the job description and person specification for furtherdetails.
About us
Join an organisationwhere we all work together for a shared charitable goal, based in beautifulgrounds with a community feel and an inclusive culture.
Benefits of workingfor St T's include:
1. Trainingand development opportunities
2. Flexibleworking schemes
3. Generouscompany annual leave, sick pay, and maternity/paternity/adoption payentitlements
4. Choice ofpension schemes available
5. Opportunitiesto attend and participate in fun and exciting fundraising and awareness events
6. Annualstaff workshop and workforce events, including long service awards
7. EmployeeAssistance Programme including free counselling/CBT
8. Discountedcomplementary therapies including acupuncture & massage
9. Free eyetests for computer users
10. Hospice-basedstaff are eligible for free annual flu jabs
Please contact HR forfurther details.
St Teresas Hospicecomplies with GDPR during the recruitment and selection process. Forinformation on how we process your data, please see St Teresas HospiceRecruitment Privacy Notice.
St Teresas Hospice isa Disability Confident Employer. We are committed to employing and retainingdisabled people, and we encourage applications from all sectors of thecommunity.
Job description
Job responsibilities
1. KEY RESULT AREAS
HR Record-keeping
11. To ensure accurate personnel records are kept, in both paper and electronic format, and updated on an ongoing basis, as information is received
12. To assist in recording and tracking of key data regarding sickness absence, annual leave etc.
13. To administer agreed processes for regular checking of information, professional registration checks, driving for work checks, and for periodic data cleansing, audit and file update checks
14. To ensure that confidential information is kept securely and in line with the Data Protection Act 2018/GDPR and all other relevant legislation
Recruitment, Selection and Onboarding
15. To assist with any aspect of the recruitment and selection process as required, for both staff and volunteers
16. To administer onboarding procedures for new members of the workforce (including staff, volunteers and student placements), including drafting job offer letters and preparing offer/starter packs, facilitating and processing compliance checks for new starters including acting as an officer for DBS checks, obtaining references, and checking right to work and identity documents
17. Keeping the HR team and line managers informed of onboarding progress for new starters
18. Track onboarding processes and issue reminders and relevant documents to ensure staff are inducted and reviewed at 3 and 6 months during the probationary period
HR practice administration
19. To administer procedures for staff and volunteer changes and leavers of the organisation, including providing references for current and former staff and volunteers, in accordance with Hospice policy
20. To provide admin support as required to support HR practices, such as taking notes in meetings, and drafting and preparing documents
21. To assist with admin requirements of the Hospices pension schemes and payroll, as required
22. To act as a point of contact for the generalist HR team, taking enquiries and answering routine queries, referring to senior colleagues where necessary
23. To assist in ensuring that all areas of HR meet the required standards for inspection by the Care Quality Commission (CQC)
General admin support
24. To record, implement and update Standard Operating Procedures (SOPS) for the HR team
25. To provide general admin support within the HR team as required, including diary management, room booking, typing, photocopying, archiving, shredding confidential paperwork, data inputting etc.
2. KEY WORKING RELATIONSHIPS
The HR Administrator will work as a member of the HR Team, and will also work closely with the Workforce Development Team.
The HR Administrator will be a point of contact for HR queries for all Hospice managers, staff and volunteers.
The HR Administrator will be required to liaise directly with external contacts such as payroll providers, jobseekers and recruitment services.
Person Specification
Experience
Essential
26. Maintaining record-keeping systems, both electronic and paper-based
27. Working in an administrative support role
Desirable
28. Working in the field of Human Resources or recruitment
29. Working with volunteers
Skills and Competencies
Essential
30. Computer literate; fully competent with Microsoft Office suite and able to learn new MS Office skills under own volition
31. Ability to prioritise workload to meet deadlines and targets
Qualifications
Essential
32. Level 2 or higher level of literacy (equivalent to GCSE grade A*-C or 4-9)
33. Level 2 or higher level of numeracy (equivalent to GCSE grade A*-C or 4-9)
Desirable
34. Level 3 or higher CIPD-accredited qualification in Human Resources
35. Understanding of Palliative Care and the Hospice ethos
Personal Qualities and Motivation
Essential
36. Commitment to the vision, values and purpose of the Hospice and promotion of inclusion.
37. Understanding of and commitment to equality, diversity, inclusion, and equity
38. Enthusiastic and proactive approach to the role