Facilities Coordinator As Facilities Coordinator, the purpose of your role is to support the delivery of Reactive Repairs and Planned Maintenance through a team of Engineers, Sub-Contractors and Internal Stakeholders. You will be responsible for the maintaining of BOH functions to ensure a smooth delivery of a scope of trades for our Hard Services Division. Ensuring a safe, efficient and quality Reactive & Planned Maintenance service is achieved for our clients, demonstrating commercial success. Your tasks: Assist and support in the planning, coordinating and managing of all phases of reactive & planned maintenance projects, including client liaison and administration support. Work directly with Project Manager & Maintenance Manager to ensure labour allocation is managed effectively. Developing and managing maintenance schedules and resource allocations to ensure cost efficiency and timely delivery. Oversee the departmental quote register, ensuring agreed timescales are adhered to, supporting management with the preparation of quotations. Maintaining departmental tender pipeline and supporting management team preparation of bids. Liaising with clients, subcontractors and external stakeholders, to monitor reactive and planned maintenance progress, resolve issues and ensure compliance with specifications and quality standards. Assisting the procurement processes, ensuring purchasing is carried out in a cost effective manner - to include monitoring of purchasing software and trades accounts. Overseeing the departmental health of the company CAFM system, ensuring data is properly captured. Assisting with the auditing process, and preparation of RAMS and Permits. Overseeing of maintenance department vehicle trackers, identifying anomalies, and department fleet, ensuring scheduled maintenance and repairs are managed in a timely and cost effective manner. Manage Helpdesk outcomes, and advise on corrective actions and efficiencies. Support finance team with invoice preparation and applications for payment. Core skills Strong written and oral skills Multi-tasking in a fast paced environment Knowledge of Microsoft Office programs Strong problem solving skills Time management skills Preferred skills The ideal candidate will have 2 years experience working in hard FM Contracting. The ideal candidate will have experience in the use of CAFM systems (Preferably Big Change) The ideal candidate will have experience supporting a finance team with invoice preparation and purchase order management. The ideal candidate will have experience using accounting software (Xero or Quickbooks)