University Hospital Southampton NHS Trust
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Main Duties of the Job
Estates, Facilities and Capital Development (EFCD) have an excellent opportunity to join a friendly forward-thinking team as a Senior Administrator.
Job Responsibilities
Your Responsibilities
1. Take an allocated role in one of our administrative disciplines, including diary and meeting management; recruitment support; payroll and personnel support.
2. Be central in supporting the wider team as an administrator.
3. Maintain key working relationships across the Trust and with external suppliers/contractors to maintain clear communication on behalf of the department.
What We're Looking For
You will:
1. Have previous experience as a secretary/administrator.
2. Have excellent communication skills, both written and verbal, and be able to communicate at different levels.
3. Have a proactive approach to managing workloads with the flexibility and ability to work under pressure and tight deadlines.
4. Have a high standard of IT skills, particularly with Microsoft Office.
5. Have excellent attention to detail.
Person Specification
Qualifications
Essential
* Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard.
* Either Level 3 qualification in administration/customer service or equivalent experience or Vocational Level 2 qualification in administration/customer service or an equivalent level of experience.
* Experience as an administrator or secretary in an organisation with a customer-focused environment.
* Able to use judgement to make decisions in order to solve problems/enquiries some of which are non-routine and not straightforward.
Desirable
* Courses/further study attended to demonstrate evidence of personal development.
* Diploma level qualification or equivalent experience.
Knowledge and Experience
Essential
* RSA 2 word processing/typing or equivalent experience.
* Administrative and organisational experience.
* Knowledge and experience of secretarial or administrative procedures.
* Experience as an administrator or secretary in an organisation with a customer-focused environment.
Desirable
* RSA 3.
* Proficient in the use of all hospital computerised patient systems.
* Knowledge of medical terminology.
Values and Behaviours
Essential
* Patients First.
* Always Improving.
* Working Together.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer Details
Employer Name
University Hospital Southampton NHS Trust
Address
Southampton General Hospital
Tremona Road
Southampton
SO16 6YD
Employer's Website
https://www.uhs.nhs.uk/home.aspx
£24,071 to £25,674 a year or pro rata
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