We are recruiting for an Executive Assistant to play a pivotal role in ensuring the smooth operation of the directors’ professional activities. This is a demanding yet rewarding position, requiring exceptional organisational skills, a proactive mindset, and the ability to manage competing priorities in a fast-paced environment. Overview of duties: Diary and Schedule Management: Manage complex diaries, coordinate meetings, and arrange appointments across multiple time zones. Ensure the directors’ schedules are optimised and aligned with business priorities. Communication and Correspondence: Act as the first point of contact for the directors, screening and prioritising emails, calls, and correspondence. Draft, proofread, and manage correspondence on behalf of the directors. Meeting Preparation: Organise and prepare agendas, presentations, and documentation for internal and client meetings. Take minutes and follow up on action points to ensure completion. Travel Coordination: Arrange domestic and international travel, including flights, accommodation, and itineraries. Anticipate and resolve potential issues related to travel plans. Administrative Support: Maintain confidential records, files, and databases. Manage expense reports and budgets for the directors. Assist with ad hoc administrative tasks and projects as required. Project Management: Support directors with ongoing projects, ensuring deadlines are met and tasks are prioritised. Liaise with internal teams and external stakeholders to ensure seamless collaboration. Person specification Knowledge, skills and abilities: Strong organisational skills with the ability to multitask and prioritise effectively, particularly with executives diary management Excellent written and verbal communication skills. Confidence to manage expectations Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with cloud-based tools (e.g., Teams, SharePoint). A proactive, problem-solving mindset with a high level of attention to detail. Education / and or Experience At least 2 years proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives. Key information: Hours: 35 hours Location: Bromsgrove, Hybrid If this sounds like something you are interested in please apply, or contact Lucy Reed for further information.