Hybrid - Two on-site days a week in Malvern, Pa.
Meeting Planner/Project Manager
Infinia Search is partnering with a leader in the Continuing Educational Services Industry seeking a Meeting Planner/Project Manager.
Immediate need for a full-time, ongoing contract role with the possibility of contract to hire. Onsite at their Malvern, Pa office 2 days a week. Travel to events is required.
Meeting Planner/Project Manager Responsibilities:
1. Develop and implement detailed program needs (including but not limited to room set-up, times, audio visual, menu selections, transportation and deliveries).
2. Provide on-site program assistance (i.e., verify room set-ups, review banquet checks, and assist with participants' needs).
3. Focus on program development, planning, execution, meetings, events, and projects assigned.
4. Ensure seamless execution of online registration.
5. Assist in the planning process for all meetings and events.
6. Gather all necessary information on each project to cover all aspects for each meeting/event.
7. Participate in site visits and help find resources to assist staff in making decisions about meeting/event locations.
8. Prepare budgets for all meetings and events.
9. Keep track of the expenditures of all meetings and events through an online accounting system.
10. Assist in managing effective relationships with outside partners (vendors/consultants).
11. Serve as liaison with vendors and clients on meeting/event-related matters.
Meeting Planner/Project Manager Requirements:
* Bachelor’s degree or equivalent experience.
* 3+ years of meeting/event planning experience.
* Proficiency in Microsoft Office programs.
* Experience with CVENT and Wrike Event Management and Hospitality Solution software.
Company Description:
We’re Infinia Search. We’re a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.
https://www.infiniasearch.com/
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