Working Monday to Friday (37 hours) with paid overtime DCA Design International are looking for a 'Hands on' facilities manager to come in and lead the facilities team at our offices in Warwick. We are based accross 5 buildings in Warwick town centre and the successful applicant will work with the facilities assstant on a day to day basis and closely with the on site health and safety and HR manager.
The sucessful applicant will have some formal qualifications to support their application, a full UK driving licence and preferably NEBOSH certification.
Duties and responsibilities include:
• Act as primary key holder for our premises based in Warwick ( will require availability for out of hours attendance on site in the event of specified intruder / fire alarm being raised).
• Source and purchase, as approved by Directors, furniture and other fittings and fixtures in line with DCA’s brand values and guidelines.
• Prepare detailed, itemised annual budgets, monthly updates on tasks and quarterly updates on budgets. Monitor and control spend within the approved budget and report when required to the Board. As a minimum you will be required to report at monthly Board Meetings.
• Implement and maintain a preferred suppliers list, ensuring all contractors have agreed to DCA’s contractor’s arrangements, have the correct insurances in place and have an appropriate health and safety policy where applicable. Induct all contractors on the first day of works. Contribute to the review of DCA’s contractors procedures.
• Source quotations from preferred contractors, architects, designers, service providers and suppliers and negotiate accordingly to achieve the best mix of value and appropriate quality. Commission works once the costs and specification have been approved by the DCA Board.
• Ensure contractors provide method statements and risk assessments and liaise with the Health and Safety Manager to confirm that these are adequate before building works commence.
• Manage all facilities-related projects ranging from minor refurbishments and repainting projects to major building programmes, from commission to signed off completion.
• Monitor and audit building wear and tear and make new proposals for new building projects / refurbishments / repairs. You will be expected to conduct regular audits of the buildings. Create and record issues on a log.
• Pro-active management of the Facilities Assistant, ensuring there is an up to date schedule of daily / weekly / monthly tasks. You will also need to prioritise, communicate and control ad hoc tasks for the facilities team as and when necessary, planning and balancing the teams’ time whilst considering project and client needs.
Be familiar with the physical arrangements relating to utility supplies at all DCA’s premises, including electrical, gas, water and drainage. Annually review DCA’s contracts with the relevant utility providers to balance service quality and value.
• Be aware of DCA’s identified asbestos-containing materials and annually review and report as appropriate.
• Contribute to building and facilities related internal risk assessments carried out by the Health and Safety Manager .
• Liaise with the IT team on all buildings and facilities projects that may impact upon existing and future IT infrastructure requirements.
• Liaise with the Health and Safety Manager regarding building and facilities related issues and complete relevant actions as highlighted.
• Carry out or contribute to ad hoc buildings and facilities related tasks as and when required.
• Contribute to the induction of new starters and provide refresher training to existing staff as identified.
Experince managing and renovating listed buildings would be great to have.
In return DCA offers a competitive salary, 22 days annual leave (plus bank holidays) rising by a day after every 2 years service up to a maximum of 32 days (plus bank holidays), a summer and winter bonus, substancial annual company bonus, paid overtime (enhanced rate), paid parking permit and cycle to work scheme.
Due to the nature of the role the sucessful candiate will be required to work on site 5 days a week.
for more infiormation please speak to Mike Vinson, recruitment specialist at DCA Design International