To provide efficient and effective administrative services to fee earners Assigned (Partners, Senior Associates, and equivalents).
Main responsibilities
* Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
* Client intake administration (e.g. AML, engagement letters)
* Provides billing support to attorneys
* Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings)
* Manage in-box, and assist with email filing into iManage, as well as supporting hard copy filing
* Supports client activities and is in direct contact with clients and their assistants
* Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams
* Document production for urgent jobs which are not suitable to be done by Document Services
* May liaise with courts and ensure the accurate development of court documentation/bundles
* Provides administrative support at meetings, capturing outputs and following up as needed
* Supports junior members acting as buddy/mentor
* Undertakes specific practice group tasks and requirements
About the team
Function
Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services.
You will report to: Secretarial Services Leader
Your direct reports, if any: None
Key relationships: Fee earners and business professionals within assigned practice area, finance, AML/NBI, DSC, GAS, Secretarial Services Function
About the candidate
Technical skills, qualifications and experience:
* Good experience working in a legal sector or other professional services environment
* Proficiency gained through job-related training and work experience
* Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
* Ability to problem solve based on standard ways of operating
* Ability to manage competing tasks and demands
* Proactively seek to upskill
* Ability to establish and maintain effective working relationships; a team player
* Strong communication skills, both written and verbal
* Work requires continual attention to detail in completing assignments
These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.
Know how
* Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences
* Has the capacity to take on new ideas and develop knowledge
* Able to move through a variety of tasks requiring different approaches, knowledge, and expertise
Dedication
* Driven by a strong personal sense of integrity and upholds exemplary quality standards
* Prepares thoroughly, takes responsibility, uses initiative and is self-reliant
* Hardworking and diligent with a keen understanding of client demands
* Demonstrates composure when dealing with difficult situations
Personal Impact
* Uses complex, coordinated influencing/negotiation strategies
* Leverages direct reports to facilitate increased collaboration across the organization
* Builds partnerships based on a common agreement
* Creates a positive impression at all times
* Negotiates to achieve mutually satisfactory outcomes
* Invests in, nurtures, and builds a network of productive relationships
Humanity
* Respectful to others, regardless of their position
* Has care and concern for others
* Treats delicate or confidential issues with grace and discretion
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard.
In London, you will be part of a 1,000-person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm.
The strength of the firm and our culture is evidenced by a number of recent awards:
* Thomson Reuters Global Elite Law Firm Brand Index, 2010-2022 - ranked 1st
* The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd
* Thomson Reuters ranked the Firm No. 1 for cross-border deals for the last 12 years
* For the 14th consecutive year, the Firm was ranked first for deals with emerging market involvement
* Law360 ranked the Firm as one of the 400 Largest US Law Firms in its annual survey in 2020
* Identified as one of the Hall of Fame for best law firms for women by Working Mother magazine, 2011-2021
* Received a Gold Award in Stonewall's Global Workplace Equality Index
* Ranked as one of the Top 20 Employers in the 2023 Social Mobility Employer Index
* Winner of the Europe Mentorship Programme - International Firm award in the Euromoney Women in Business Law Europe Awards 2021
Have a look at our YouTube channel to find out more about us!
To Apply
Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application.
For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Sandra Thompson, Recruitment Manager.
Please review our Applicant Privacy Notice here
NO AGENCIES PLEASE
Baker McKenzie does not accept unsolicited CVs.
Commitment to Inclusion, Diversity & Equity
As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision.
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