The accounts administrator is responsible for ensuring that invoices for works and services across the properties we manage are paid in good time, reducing reputational risk to Cluttons and financial risk to our clients. They are responsible for keeping the payment system up to date, chasing contractors as necessary and providing updates on payment.
Furthermore, they are responsible for support of reporting on debts owed by our tenants to clients and providing some support to the property team in the collection of these debts.
The accounts administrator is responsible for checking figures and creating spreadsheets. In turn they must have strong excel skills, along with great attention to detail and a proficiency in mathematics.
This position can be based in either London or Reading and this can be a full-time or part-time role.
Responsibilities
* Receiving and recording the receipt of invoices as required and managing these through Filestore (payment system)
* Processing invoices and driving approvals to make sure payments are correct and on time
* Requesting receipt of statements from invoicing contractors or businesses when they are not provided
* Reconciling accounts to make sure amounts paid reflect services received and are in line with works orders as necessary
* Answering queries from suppliers, contractors and colleagues about accounts payable or payments made
* Manage AP aspect of Filestore to ensure that invoices are coded accurately and issued for approval
* Assisting in streamlining the accounts payable process
* Working with colleagues and others to resolve account issues when necessary
* Active management of debtor balances, creating spreadsheets and reporting documents to highlight risk areas
* Supporting the property team in the collection of arrears as required by sending emails, letters or calls as instructed
Requirements
* High degree of accuracy
* Great attention to detail
* Numerate
* Proficient in the use of MS Office including Outlook, Word, and Excel
* Ability to prioritise workload and work effectively in a high-pressured environment
* Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels
Benefits
* Hybrid working - to give you the flexibility you need
* Holidays: 25 days increasing in line with length of service to a maximum of 30 days
* Enhanced auto enrolment pension scheme - to help you save for the future
* Life assurance - to protect your loved ones should the worst happen
* Interest free season ticket loans
* Cycle to work scheme - discounted bicycles
* Flu and eye care vouchers - to keep you healthy
* Employee Assistance Programme - 24/7 health & wellbeing support
* Help@Hand Remote GP app - to give you and your family access to medical experts quickly
* Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
* Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more
Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:
* Purchasing up to 5 days additional holiday
* Discounted gym membership
* Discounted private medical insurance
* Discounted critical health insurance and more
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