Overview of the job
HMPPS has a number of projects working with MoJ/HMPPS functions and programme leads to ensure a picture of change impacting HMPPS is understood, ensuring change can be triaged, prioritised and effectively delivered.
The Project Advisor will have a deep knowledge in a specific area to utilise their expertise for the guidance and benefit of stakeholders, to contribute to HMPPS short and long-term success. Meeting with stakeholders to support the reaching of ultimate goals. They draw from their experience, expertise, and perspective to help clients shape their goals and craft purposeful next steps. When issues arise, Project Advisors work with their clients to devise tangible solutions and support the running of projects or initiatives on a day-to-day basis on behalf of the Project Lead.
Job holders are responsible for supporting processes that ensure the project produces the required products within the specified tolerances of time, cost, quality, scope, risk and benefits.
This is a non-operational non-rotational role based in an establishment.
Summary
The Project Advisor role is responsible for providing essential project management support to the Project Lead, Programme Manager, Programme Director and Programme Board to ensure that progress is maintained, and risks and costs are managed effectively.
The role involves providing professional, efficient and
effective support service to Project Leads on the programme and close working and liaison with key stakeholders which may include Programme Management Office and Programme Manager. With responsibility for developing key relationships with individual Single Point of Contacts and the wider project leads and sponsors.
The Project Advisor will need to work closely with stakeholders and wider functions as well as external stakeholders in order to progress activities and deliverables within the project.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
• Working closely with stakeholders including Prisons, Probation, HQ, Youth Custody and others to support the development of resources, work packages and deliverables.
• Providing effective project support services including monitoring of the project plan and managing the project RAID log.
• Leading on project related logistical arrangements including ensuring stakeholder meetings are scheduled and actions are accurately recorded and managed.
• Maintaining all project documentation and being responsible for change control and configuration management of all project documentation including the Plans, PIDS and associated project documentation.
• Providing administrative support including coordinating, attending and minuting meetings and
proactively managing the actions produced by the various meetings attended.
• Supporting the production of a gap analysis to help inform project deliverables and any additional needs to enable successful delivery.
• Supporting the maintenance of the project’s resource plan, ensuring the resource profile matches the needs of the project; maintaining a view of resource commitments on business-as-usual activities, assisting as needed with the acquisition and allocation of resources.
• Supporting the development of the benefit profiles in line with the project’s benefits realisation plan; tracking and reporting the status of benefits realisation.
• Leading the internal ‘lessons learned’ process, including assuring that recommendations are followed up.
• Leading on delivery progress reporting and supporting workstream leads with planning and risks and issue management. This includes collating, reviewing, analysing and monitoring outcomes and data for planned activities, risks and benefits and providing information to HMPPS, MoJ and other key stakeholders, including producing briefing and draft board papers.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.