Executive Assistant Reports to: Chairperson Location: Mayfair, London Requirements: 48 hours per week, possible additional hours (incl. weekends as required) Salary required; £80,000 per annum Primary Purpose: A fantastic, exciting and challenging opportunity, supporting an incredibly inspiring and extremely busy individual. A pivotal role, working across all business and recreational endeavours, as well as, supporting the Chairperson's family, as and when required. This is a crucial position for an individual who will make a significant contribution to the effective planning and management of the Chairperson's lifestyle including overseas and national travel. Key Responsibilities include, but not limited to: Act as first point of contact for Chairperson and Personal Assistant's Arrange appointments, business diary, travel arrangements and reservations Accompany the Chairperson, her family and her guests on all trips where needed, ensuring an exceptional service is always delivered. Confident with the use of AI, Microsoft suite, Apple Mac computer software and other system platforms. Opens, sorts, distributes and files correspondence and responds to routine correspondence Arrange (with support from the Chairperson's Assistant's) the coordination of lifestyle management duties, e.g., dinner reservations, bill settlements, (where needed) booking of entertainment, and other business and recreational activities. Schedules and attends meetings, takes minutes and prepares records of proceedings. Meet and greet the Chairperson and her guests, when embarking and disembarking the aircraft and when using other modes of transportation. Interface across all logistical plans, including liaison with hotel concierge, flight team, PA's, EA etc. to ensure the smooth-running of the Chairperson's travel around the world. Organisation and coordination of associated drivers and security detail. Coordination of the Chairperson and family preferences, ensuring they are clearly communicated across all activity channels i.e., hotels, private jets, yachts, and other modes of transportation. Coordinate Chairperson's plans with all relevant team members of destination, ahead of Chairperson's arrival and post departure, ensuring provision of a clear directive is given to their staff. Hotel room set up and check-in - Ensure all necessary arrangements are made according to Chairperson's requirements (relevant travel pouches are in place and any other set-up is completed according to Chairperson's plans prior to her arrival (i.e., hair & make-up). Supervise hotel housekeeping team and guide to room set up and cleaning standards. Assistance with logistics and travel itinerary planning with Chairperson's PA Uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation Management and running of general errands such as shopping, gifting etc. Build strong relationships with the Chairperson's travel network to support the smooth running travel activities. Management of the packing and unpacking of the Chairperson and her family's luggage in preparation for travel alongside Wardrobe team. Coordinating the Chairperson's wardrobe in association with the Wardrobe Stylist, recording of all stock and maintaining a proper control of all items. Assisting Chairperson with sourcing specific clothing or accessories. Ensure all wardrobes and clothing items are always in pristine condition. Responsible for Hair and makeup set up and coordinating reference looks with stylists Ensure Housekeeping and Ladies Maids are aware of styling request prior to events Any other reasonable duties as requested. Candidate requirements Professional Administrative Qualification DBS Check Previous professional experience providing a luxury service The ability to sustain the demands of the role Previous professional management with events Strong administration and communication skills Proficient in AI, Microsoft suite and other technology based platforms Self-motivated and responsible Flexibility to travel internationally at short notice Flexibility to be available at weekend. Able to carry out instructions and follow them through thoroughly Courteous, honest and hardworking A "can-do" attitude and being adaptable 100% of the time is an absolute must Professional, respectful and discreet, always maintaining confidentiality Flexible and adaptable with working patterns to meet the demands of the household Pride in their work Humble and efficient - taking ownership of the duties and their role within the team Attention to detail Strong organisational skills Strong team work to achieve common goals Benefits 20 days holiday plus back holidays Pension Health care Health Care cash plan Life Insurance International Travel around the world, all expenses covered