Recruiter: Liverpool Hope Students Union
Location: Hope Park, Liverpool L16 9JD
Hours: Full-time, (35 hours per week) predominantly 9am – 5pm. However, working outside of these hours is required on occasion, particularly during term-time, and there is the opportunity for flexible TOIL arrangements by pre-agreement with the Line Manager.
Contract: Permanent, subject to 6 months’ probationary period
Salary: £25,285 plus pension (equivalent to Grade 5 on Liverpool Hope University pay scale)
Reports to: Union Development Manager
Role Profile
* Act as Secretary to the Board and Committees, involving the drafting of agendas, collating, and circulating papers and preparing minutes and matters arising.
* Book rooms as necessary for events and/or meetings.
* Organise conference bookings, travel and accommodation.
* Day to day liaison with the Board and members of the Committees.
* Assist with scheduling the annual calendar to include all Union events in particular the Board and Committee meetings.
* Work closely with the General Manager and President to ensure that tasks such as reports, incoming post and correspondence, management of diary/meetings schedule and email, etc., are dealt with efficiently.
* Complete all administration tasks relating to Sports and Societies, such as booking travel, managing finances for societies and organising fixtures and kit orders for sports teams.
* Oversee the running of sports teams and societies and reviewing these on an annual basis.
* Register numerous team sheets, weekly scores and confirm sports fixtures for all teams in a timely fashion using a bespoke BUCS Play sports admin system.
* Manage the usage of the website to update membership of sports and society members, including the setting up of new teams and societies.
* Update records with the Charity Commission and various organisational information on the website.
* Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
* Perform general office administration tasks as and when required to meet the needs of the department – e.g. filing, photocopying, dealing with telephone calls.
* Manage the Sports and Societies Awards evening within the agreed budget.
* Be responsible for managing two mailboxes, responding and signposting appropriately. One is student facing and one is answering or forwarding general queries from a wide range of stakeholders from Trustees to vendors/exhibitors and other organisations that we collaborate with.
* Actively contribute to the activities of the Union and support fellow members of the team as directed.
* Provide other appropriate ad hoc duties and administrative support for other departments, as and when required.
Interviews: To take place either just before the Christmas break or early January 2025
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: From £25,285.00 per year
Benefits:
* Company pension
* Flexitime
* Sick pay
Schedule:
* Holidays
* Monday to Friday
Ability to commute/relocate:
* Liverpool, L16 9JD: reliably commute or plan to relocate before starting work (preferred)
Education:
* Bachelor's (preferred)
Work Location: In person
Application deadline: 09/12/2024
Expected start date: 27/01/2025
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