Job Introduction
The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include:
1. Creation of master list spreadsheets for each card, gift and celebration essentials and online project
2. Creating MS workflow planners for each card, non-card and online project
3. Updating and maintaining accurate information throughout each step of the workflow process
4. Populating sales data spreadsheets with visuals for each card project
5. Generating a virtual rack plan with all relevant info required for each card project
6. Printing and trimming of all designs for each card project
7. Updating info on our Filemaker database to maintain accurate records of all card jobs
8. Creating 'request for quote' documentation
9. Maintaining physical racks with up-to-date card plans
10. Effective communication with other studio colleagues, wider commercial and supply chain teams on a regular basis.
Role Responsibility
The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include:
11. Creation of master list spreadsheets for each card, gift and celebration essentials and online project
12. Creating MS workflow planners for each card, non-card and online project
13. Updating and maintaining accurate information throughout each step of the workflow process
14. Populating sales data spreadsheets with visuals for each card project
15. Generating a virtual rack plan with all relevant info required for each card project
16. Printing and trimming of all designs for each card project
17. Updating info on our Filemaker database to maintain accurate records of all card jobs
18. Creating 'request for quote' documentation
19. Maintaining physical racks with up-to-date card plans
20. Effective communication with other studio colleagues, wider commercial and supply chain teams on a regular basis.
The Ideal Candidate
21. GCSE English and Maths (or equivalent – grade C or above) - essential
22. Some experience within a similar admin role - essential
23. Advanced or intermediate competency in Excel – essential
24. Competent user of other multiple/varied MS packages (Teams/Outlook/Word) – essential
25. Previous experience of working in a creative/studio setting - preferred but not essential
26. Mac computer literacy – preferred but not essential
Our ideal candidate:
27. Works quickly and accurately to tight deadlines
28. Has outstanding attention to detail
29. Communicates confidently and effectively
30. Can successfully handle several different tasks simultaneously
31. Has a flexible approach to problem-solving
32. Is able to work well as part of a team and also able to use own initiative and work independently
About the Company
Card Factory is the UK’s leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland. In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer. This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.
In return, we offer a wide range of benefits to support your physical, mental, and financial well-being.
Benefits
33. 25% Card Factory colleague discount in-store and online
34. Save As You Earn scheme
35. Financial Wellbeing Support Financial Education Tools Salary Advance
36. Seasonal incentive schemes
37. Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
38. Discounted mobile phone contracts
39. Discounts across 100’s of UK retailers
40. Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
41. Enhanced Family leave