Our client is a large global law firm who are well recognised for encouraging creativity and developing their talent, are now looking for a resilient & flexible Recruitment Assistant to join their growing and busy team in their London offices on a permanent basis. The Recruitment Assistant will provide both Recruitment administration support for the firms Partner recruitment, as well as working closely with the Head of Talent supporting as an executive assistant. Duties will include: •Own and manage a variety of lateral partner recruitment related administrative tasks (including diary management, arranging and scheduling interviews, booking meetings, arranging events or travel, administering candidate tests and producing packs as necessary etc.) •Proactively liaise directly (by phone and email) with candidates, agencies, hiring managers of all levels, partners, executive assistants, reception and IT in arranging candidate interviews or video conferences whilst adhering to service level agreed turnaround times. •Manage the rescheduling of interviews •Manage the sending and tracking of partner agency terms of business. •Assist the Lateral Partner Recruitment team with secretarial duties, including PowerPoint presentations, Excel tables, inputting text and graphics in house style. We also have access to a DPU. •Develop and maintain robust recruitment administrative processes. •Proactively manage, control and fully understand the Head of Talent’s diary using discretion and business knowledge to prioritise commitments. This is likely to include extensive arrangements of appointments, conferences and meetings across different time zones and offices •Develop and maintain a robust file management system for all electronic and hard copy correspondence, and documents, ensuring adherence to naming conventions policy. •Be a consistent, proactive point of contact in the Head of Talent’s absence, able to deal with and/or redirect incoming enquiries. •Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications. •Travel arrangements including liaison with travel company, arranging visas, booking travel and accommodation, arranging currency, preparing itineraries, ensuring compliance with the firm's Travel Policy at all times. The Recruitment Assistant will ideally have previous recruitment administrative experience within a law firm or professional services environment and possess strong IT skills including Excel, Word and PowerPoint. It is essential to demonstrate good time management skills, a proven ability to multi-task and excellent verbal and written communication skills. The right candidate will have a positive, flexible attitude, with excellent attention to detail and work seamlessly with various teams. IMPORTANT NOTICE It is Career Legal’s policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients. Thank you Our website For our application policy please view the link below. Career Legal is a Recruitment Business & Agency and is advertising this vacancy on behalf of one of its Clients. http://www.careerlegal.co.uk/application-policy