PMO Governance & Controls Analyst
Application Deadline: 5 November 2024
Department: Program Optimus
Employment Type: Permanent - Full Time
Location: Andover
Description
Great People Work Here. Transforming WHAT we do and HOW we do it. We are embarking on a huge program of global business transformation enabled by the implementation of a new global technology solution. The delivery and embedding of this technology solution across our highly successful and highly de-centralized business will change the way we work forever, enabling greater data insight, simplification of processes and ways of working and creating greater collaboration across the business.
The PMO Governance & Controls Analyst will provide effective administrative and coordination support across the Program team. This busy and varied role will require high attention to detail, multi-tasking and prioritisation skills and will make a key contribution to the growth of the team.
Key Responsibilities
1. Accountable for maintaining the programme repositories and ensuring document management standards are adhered to.
2. Responsible for relevant inputs into project reporting, as well as ad-hoc reporting requests.
3. Ensures that all actions and decisions are maintained and where appropriate follow up to ensure completion.
4. Assisting in the creation of the dashboards to support management policy making with the use of Smartsheet, Power BI and additional Project tools.
5. Supports program governance, reporting & communications.
6. Supports RAID items Management and facilitates the Risks reviews with the leadership team.
7. Responsible for setting up sheets, trackers, reports, metrics and dashboards in Smartsheet for the project.
8. Provides expert level support of organization tools (Smartsheet and PowerBI).
9. Support PMO Planner in roll-up & analysis of Program level plan if required.
10. Facilitate Design Authority, manage the CCB Budget and ensure the Change Request process is adhered to.
11. Performing Quality Checks between RICEFWU Log and Design Authority Log as errors can impact the scope of the project.
12. Responsible for ensuring 3rd party stakeholders are notified of the Change Requests.
13. Reviewing the Optimus mailbox.
Skills, Knowledge and Expertise
1. Previous experience of working on a global business project and/or transformation programme.
2. Experience of using Smart Sheets, Power BI & Sharepoint would be desirable.
3. Previous experience of working in a busy, high profile coordination role supporting multiple priorities and a variety of different stakeholders.
4. Experience of coordinating activities across diverse and global teams.
5. Effective communication skills both verbal and written.
6. Have attained or working towards Prince2 Foundation and Practitioner.
7. Great attention to detail.
8. Positive relationship building skills.
9. A strong 'completer - finisher'. Able to get things done and ensure outcomes from others.
10. High MS office skills across Word, Excel and PowerPoint.
11. Ability to work under own initiative and take ownership of tasks.
12. Self-managed and ability to prioritise a multitude of parallel tasks and activities.
13. Ability and experience of working to tight deadlines without compromising on quality.
14. Demonstrable ability to flex style to suit the audience.
Benefits
1. Yearly bonus based on personal contribution and financial performance.
2. Flexible working options.
3. 25 days holiday plus 8 bank holidays and the option to buy and sell holidays.
4. Onsite Gym and Wellbeing Centre.
5. Perkbox - employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more.
6. Pension scheme with your contributions matched for up to 10% of your salary.
7. Cycle to work scheme.
8. SimplyHealth Cash plan.
9. Onsite Staff shop and online staff discounts.
10. Competitive Car Allowance.
11. Electric Car Scheme.
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