Main area Admin Coordinator Grade NHS AfC: Band 4
Contract Permanent
Hours Full time - 37.5 hours per week (Working hours between 07:45 and 20:00 Mon to Sun)
Job ref 190-0005-DIR
Employer Sheffield Teaching Hospitals NHS Foundation Trust
Employer type NHS
Site Northern General Hospital
Town Sheffield
Salary £26,530 - £29,114 pa/pro rata for part time staff
Salary period Yearly
Closing 06/04/2025 23:59
Interview date 16/04/2025
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. While you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An opportunity has arisen for an Admin Coordinator to join the Single Point of Access Team (SPA). The post will be based at the Northern General Hospital.
The successful candidate will assist the SPA Management Team on Health and Safety, Human Resources, Complaints, and IT systems/processes to ensure an effective and efficient service. They will ensure that SPA is the single point of access for patients, clinicians, and other healthcare professionals.
They will support staff, patients, and their carers through the choice of options available to them for a wide range of services, including booking appointments where possible and forwarding referrals on for management by both written and verbal communications to primary and secondary care providers.
Main duties of the job
1. To ensure efficient, effective and innovative service delivery.
2. To assist the SPA Management Team to deliver the service to meet the agreed aims and objectives.
3. To provide effective leadership, direct supervision and support for SPA staff.
4. To manage the day-to-day operation of SPA administration functions to maintain provision of high quality services and effective working relationships.
5. To manage the operational staff to deliver the required level of service in each functional area and to achieve agreed KPIs.
6. To assist the SPA Management Team on Health and Safety, Human Resources, Complaints and IT systems/processes to ensure an effective and efficient service.
7. To ensure that SPA is the single point of access for patients, clinicians, and other healthcare professionals.
8. To support staff, patients, and their carers through the choice of options available to them for a wide range of services, including booking appointments where possible and forwarding referrals on for management by both written and verbal communications to primary and secondary care providers.
9. To provide operational and training support in SPA to ensure targets and deadlines are achieved.
10. To deliver in-house training and to assist in the overall development of training strategies.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
* GCSE Level C/4 or above in English and Maths, or equivalent experience/qualifications.
* NVQ Level 3 qualification or equivalent experience/qualifications.
* Word-processing (ECDL) RSA/OCR III or equivalent experience/qualifications.
* Further education in IT skills.
* To have completed further training to promote own development.
Experience
* Admin experience working in a busy environment either in the NHS or similar organisation.
* Experience of completing a training/coordinating role.
* Staff/patient/customer care skills/telephone experience.
* Experience of working with data and/or databases.
* An understanding of basic medical terminology, anatomical and clinical terms.
Further Training
* Working with IT/office systems.
* Working in the NHS.
* Excellent interpersonal and oral skills.
* Numeric skills.
* Excellent organisational skills with the ability to deliver work in line with Directorate priorities and timescales.
* Experience of writing policies and procedures.
* Ability to work in a multi-disciplinary team.
* Extensive knowledge of general office software including Microsoft Office, Excel, E-mail.
* Confident when dealing with patients, colleagues and members of the general public in a confidential manner.
* Ability to work on own initiative with minimum supervision and to prioritise own workload.
* Being able to use SystmOne/TPP.
* To have completed audits on policies and procedures and documented the outcome to maintain standards.
* Knowledge of the NHS and Community health care.
Other Factors
* Excellent team player.
* Ability to understand, demonstrate and maintain confidentiality and security in the department.
* Committed to equal opportunities.
* Ability to work under pressure and to deal with any issues arising within an admin team in a professional manner.
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