Overview
Due to the continued expansion of our Enterprise Services business, we have an exciting career opportunity for an experienced and enthusiastic Project Co-ordinator and planner. Sudlows, who work throughout the UK, have a growing portfolio of clients globally. We have over 200 staff and have achieved recent growth with ongoing expansion plans. Sudlows are keen to recruit candidates who will be part of this ambition.
Role Purpose
The successful candidate will be a valued member of our Sudlows Enterprise Services Team. We are currently looking to grow our business, and this role is a key part to this vision. The role is to provide the business with co-ordination of resource and materials including client reports and day to day support to the project teams and other company departments where required, ensuring all tasks are carried out to the highest level of accuracy without delay.
Key Responsibilities
* Assist with project delivery, working closely with project managers and engineers, scheduling, planning, and managing project documentation.
* Co-ordinate and enable communication between all teams involved in project delivery.
* Ensuring project folders are updated and maintained enabling efficient close-out of projects.
* Manage, maintain, and monitor key administrative processes.
* Attend internal project meetings, take and distribute minutes, and follow-up action points with relevant team members.
* Collating data to produce reports using MS Office suite.
* To support the team to maintain accurate, timely and legible records.
* To answer/deal with queries, both face-to-face and via the telephone in an appropriate and timely manner.
* To maintain filing systems in line with the organisation’s policies and procedures.
* Support Operations Directors in all aspects of required work.
Personal Specification
Technical Skills and Qualifications:
* Proven experience in a Project Co-ordinator role.
* Basic understanding of CAD or similar would be an advantage.
* Ability to manage a heavy workload and conflicting demands, whilst consistently producing high-quality work to tight deadlines.
* Experience of liaising with colleagues from operational staff to senior director level, and the ability to manage upwards.
* First class communication skills, personal confidence and the ability to influence others.
* Intermediate to advanced Word, Excel and PowerPoint skills.
* Accurate data entry processing experience.
* Attention to detail.
Planning and Organising:
* Ability to organise your own workload.
* Ability to prioritise work and deliver to tight deadlines.
* Able to maintain accurate and timely records as required by the role.
* Ability to identify and solve everyday job-based problems by liaising with the relevant Project Manager.
Working with People:
* Able to establish a rapport with service users as necessary e.g. clients, suppliers and contractors etc.
* Understands the needs of others and able to respond accordingly.
Communication:
* Able to communicate information politely and courteously.
* Has everyday spoken skills e.g. telephone and face-to-face conversations.
* Has advanced written and numeric skills appropriate to the job.
* Able to listen, observe and report information to management