Office Manager- 5 days in office
Permanent
London
£60,000 + Bonus & Benefits
Middlemore have partnered exclusively with a small to medium, global financial services firm, based in central London for the hire of an experienced Office Manager. The successful Office Manager will assist with the efficient running of the business and CEO’s office. The successful Office Manager will provide first class administrative & coordination services whilst being a confident, personable external ambassador for the business. You will have excellent time/organisation management skills and be able to organise a fast paced and complex schedule. Other responsibilities will include:
Support to CEO and Directors
* Expense management/ Booking travel
* Booking leadership team offsites
* Booking travel and venues for client entertainment
Office Management
* Greeting clients / visitors
* Expenses for their Global Head of Sales and all office management related expenses
* Support the Health and Safety advisor with all assessments
* Meeting room booking and management
* Book in any yearly inspections required (PAT test, Fire Extinguishers and Emergency Lighting)
* Office health and safety run through with new starters
* Supporting Sales team where needed and maintain travel agent relationship with third parties and keep track of total costs for all travel / accommodation
* Event support for all staff socials and client events
* Implementing and maintaining procedures/office administrative processes
* Assist with changes to the office and order furniture if required
* Liaise with building managers (onsite), security team (onsite) in case of any concerns with building facilities/maintenance and upkeep
* Ad hoc support to international offices
* Managing office suppliers, contracts, and costs
* Ad-hoc administrative support to all teams
* Managing post and office supplies e.g., stationery / using their courier service
What you will need to be successful:
* Excellent organisational skills and ability to effectively prioritise time and work.
* Possesses qualities as discretion, diplomacy, sound judgment and the ability to solve problems independently.
* Accuracy and close attention to detail with high levels of thoroughness.
* Analytical and problem-solving skills.
* Customer service – you are willing to go the extra mile to help win and maintain clients and help the business succeed.
* High levels of initiative, flexibility and responsiveness.
* Time management skills to prioritise and plan work activities
If this position is of interest, then please send an updated cv to Charlie.garside@middlemore.co.uk or apply via the link.