Applying for :- Team Administrator Type of availability :- Temporary Shift Patterns :- Monday and Friday ,9.00am - 5.00pm Shift Hours :- 37.5 hours/Week Department: CMHT Chiltern Trust: Oxford Health NHS Foundation Trust Placement End Date :- Until end of June 2025 (Subject to review) (Possibly could be extended by the Trust) Available from : ASAP Job Description : Microsoft Office Package - mandatory Strong typing skills with proficiency in audio transcribing - mandatory Rio - desirable True Colours - desirable JOB PURPOSE To provide an efficient secretarial and administrative support to the Chiltern Mental Health Team (CMHT), which compromises of a range of Health and Social Care professionals. DUTIES AND RESPONSIBILITIES Main Tasks: Provide comprehensive administrative and secretarial support to the CMHT, including consultants, team managers, and clinicians. Maintain diaries and records for the team manager and community lead, which includes scheduling meetings, preparing papers, and taking minutes when required. Oversee all aspects of Doctors' Outpatient Clinics, including booking, rearranging, and confirming appointments, and ensuring electronic databases are kept up to date. Manage correspondence efficiently by reviewing, processing, and taking appropriate action. Receive telephone calls using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate manner. This may include highly sensitive information such as emergency calls, and calls from distressed patients or relatives, etc. Produce accurate and high-quality audio and/or copy-typed letters and reports for patients, GPs, and other professional agencies. Proofread and edit correspondence and documents to maintain a professional standard. Ensure client-related documentation is entered accurately into databases and ensure all clinical data is current and compliant with Trust standards. Process referrals and manage discharges to the team in line with established procedures. Collaborate with managers, Operational Services, and IT support to maintain and improve data quality, contributing to data collection and reporting initiatives. Support the office manager in achieving Trust targets by reviewing reports and ensuring data accuracy. Maintain staff records, including training, annual leave, and sickness absence, ensuring all information is up to date and compliant. Order and manage team stationery through e-procurement systems and oversee the team's petty cash. Assist with the induction process for new staff, ensuring a smooth onboarding experience. Perform photocopying, collating, and other administrative duties to facilitate the effective running of the service. To undertake any other reasonable tasks as determined by the office manager.