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Location: Poole/Bournemouth/Wareham, Dorset
Job Type: Part-Time or Full-time / Permanent
About Sunset Developments
HireCircle are assisting our friends at Sunset Developments in finding an operations assistant to join their team. Sunset Developments is a leading construction and development company based in Poole & Bournemouth. They specialise in high-quality residential and commercial developments, delivering exceptional projects with a commitment to craftsmanship and innovation. As they continue to expand, they are seeking a proactive and highly organised Operations Assistant to work closely with the Founder/Director to provide essential support in managing operations and strategic initiatives.
Role Overview
As an Operations Assistant, you will play a pivotal role in ensuring the smooth running of the company's day-to-day operations. You will manage scheduling, communication, and key administrative tasks while supporting business operations and liaising with stakeholders across projects. This is a fantastic opportunity for a highly organised and resourceful individual looking to work in a dynamic and fast-paced construction environment.
Key Responsibilities
* Diary & Schedule Management: Coordinate and manage the Director’s calendar, arranging meetings, site visits, and travel plans.
* Communication & Correspondence: Handle emails, phone calls, and documentation on behalf of the Director, ensuring timely and professional responses.
* Administration & Document Control: Prepare reports, contracts, and presentations for meetings, ensuring accuracy and efficiency.
* Project Coordination: Assist with tracking project timelines, liaising with site managers, suppliers, and clients to ensure smooth operations.
* Financial Admin: Support with invoice processing, expense tracking, and basic bookkeeping tasks.
* Stakeholder Liaison: Act as the primary point of contact between the Director and key clients, suppliers, and internal teams.
* Confidential Support: Manage sensitive business and personal information with discretion and professionalism.
* Problem-Solving & Organisation: Anticipate needs, identify challenges, and provide effective solutions to keep business operations running smoothly.
* Manage and Co-ordinate Quotes: Discuss and submit pricing/quotes for prospect customers.
Key Skills & Experience
* Proven experience as a Operations Assistant, Executive Assistant, or Office Manager, ideally within construction, property development, or a similar industry.
* Strong organisational skills with the ability to manage multiple tasks and deadlines efficiently.
* Excellent written and verbal communication skills.
* IT proficiency, including experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* High level of discretion and ability to handle confidential matters professionally.
* Ability to work independently, prioritise workload, and adapt to a fast-moving environment.
* A full UK driving licence (preferred, due to potential site visits and meetings).
What's On Offer
* Competitive salary based on experience.
* A dynamic and collaborative working environment.
* Exposure to exciting projects across residential and commercial developments.
* Opportunities for career progression within a growing company.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative, Other, and General Business
Industries
Construction and Real Estate
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