30 days holiday (15 days pre-allocated as company/public holidays)
- Breakfast/Lunch provisions provided
- Agile work environment.
- Standing desks and walking pads provided in office
- Opportunity for progression and development
Overall purpose:
Support and coordinate finance and administration tasks across all departments within Calibro, ensuring operational efficiency and accuracy. As an integral team member, actively contribute to fostering a collaborative and innovative workplace culture, aligned with Calibro's overarching purpose of delivering excellence, driving continuous improvement, and exceeding company goals. By streamlining processes and maintaining high standards in financial and administrative functions, ensure all departments are empowered to achieve strategic objectives, while upholding the values of integrity, teamwork, and exceptional service.
Main Duties and Responsibilities:
1. Assist in managing day-to-day accounting operations using Sage50.
2. Managing the telephone system and taking queries.
3. Process customer invoices, receipts, payments and statements accurately and in a timely manner.
4. Raising purchase and sales orders.
5. Managing supplier payments and Revolut accounts.
6. Ensuring to keep accurate meeting minutes for internal meetings.
7. Bank reconciliation and Credit control.
8. Online ordering of stationery, cleaning supplies, kitchen food.
9. Booking travel and hotel accommodation.
10. Maintain accurate financial records and assist in the preparation of monthly financial reports.
11. Support the finance team with budget preparation and financial forecasting.
Top Goals for Year One:
1. Fully proficient in knowledge & usability of Sage50 including raising POs.
2. To help and assist in generating new internal processes to achieve the goal of documenting the Finance Playbook by December 2025.
Key Performance Indicators:
1. Invoices on system by 11am daily.
2. Credit Control by 12 noon Wednesday.
3. Weekly dashboard sent by 3.30pm Friday.
4. Purchase orders raised within time request (to be finalised).
5. Meeting notes & action sent within 2hrs of meeting end time (to be finalised).
Qualifications:
- Qualification in Business Administration and/or Bookkeeping desirable but not essential.
Experience:
- Proven experience as an Accounts Assistant or Business Administration Assistant or similar role.
- Experience using accounting software, ideally Sage50.
- Proven ability to quickly learn and adapt to new systems, software, and digital tools.
- Knowledge of Excel.
Skills:
1. Strong mathematical skills to handle financial calculations accurately.
2. Strong attention to detail and an aptitude for identifying financial discrepancies.
3. Proficiency in accounting software such as Sage50, Excel, and other financial tools to manage and report financial data efficiently.
4. Ability to manage multiple tasks, prioritise workload, and meet deadlines in a fast-paced environment.
5. Clear and effective communication, both written and verbal, to liaise with colleagues, clients, and vendors.
6. Ability to work collaboratively with the finance team and other departments to achieve common goals.
7. Ability to provide excellent service to internal and external customers, addressing queries and concerns promptly and politely.
8. Excellent time management and organisational skills.
9. Ability to work independently and as part of a team.
Personal Qualities:
You are calm, detail-oriented, reliable, positive and organised, ensuring accuracy in financial tasks. You have a logical and analytical mindset and excel in data analysis and problem-solving. You are conscientious in nature and enjoy being precise and completing quality work on time. You are adaptable and patient and can manage both changes and repetitive tasks equally well. You possess good communication and relationship skills, allowing you to work with colleagues and clients well, making you an asset to any team. You are proactive and can use your own initiative and so can work effectively with little supervision. You maintain the highest level of confidentiality and ethical standards when handling sensitive financial information.
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