Executive Assistant – Pensions ROLE PURPOSE To provide a wide range of administrative support to • the Board of Trustees of the Pension Fund • Pension Director • Trustee Pensions Manager • Corporate Pension Manager • Other Pensions Centre team members as required. ROLE DETAIL • Arrange an annual programme of Trustee Board meetings, sub-committee meetings and adviser meetings in accordance with Trustee’s Annual Plan • Assist the Trustee Pensions Manager in the production of agendas, minutes, on-line board meeting packs using Diligent Boards, other meeting papers as required • Organise and produce other (confidential) papers and reports • Arrange for legal documents to be signed • Maintain accurate and secure paper based/electronic filing systems, including archiving • Maintain full confidentiality of sensitive and confidential business issues • Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the team, as required • Book travel and accommodation using corporate suppliers, adhering to company travel and expenses policy • Prepare and track personal expenses and other ancillary expenditure • Work with Facilities Management to ensure office is safe, well organised and tidy and any FM/HSES issues are followed up with relevant internal/external suppliers SKILLS & EXPERIENCE • Skilled user of Microsoft Outlook, Teams, PowerPoint, Word and intermediate user of Excel • Has previous experience of working for senior executives • Highly organised and able to work on own initiative with limited supervision • Discreet and confidential and able to handle issues with great sensitivity • Ability to engage and build effective relationships • Strong communication and influencing skills • Demonstrable ability to prioritise and manage conflicting priorities during busy periods • Able to demonstrate a logical, proactive approach • Possesses a high degree of attention to detail • Proven ability to work well under pressure and to tight timescales • Knowledge of pensions terminology desirable but not essential