Sheffield Children’s NHS Foundation Trust
Working as a member of the team in the legal services department, you will provide confidential and high-quality assistance to the Legal Services Director in achieving compliance with legislation and court deadlines.
You will assist the Legal Services Director in the day-to-day administration of the legal services department, including, but not limited to, the administration of civil and criminal matters requiring disclosure.
The role will involve general administrative duties, disclosure of records and statements confidentially, and liaison with third parties.
Main duties of the job
* Assistant to the Legal Services Director.
* You will be required to work independently to support the workload of the Legal Services Director and complete administration tasks, including minuting meetings, diary management and dealing with post.
* You will liaise with external organisations and agencies including NHS Resolution, Coroners, Local Authorities and barristers chambers.
* You will be required to facilitate, administrate and process disclosure requests relating to civil and criminal matters, ensuring requests and responses are logged accurately and consistently. Additionally, you will review documentation for disclosure requests and redact documentation where necessary. There will be a requirement to prepare and check legal documents with accuracy.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
* Brilliant Place to work
* Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job responsibilities
Please refer to the job description and person specification for full details of the role.
Person Specification
Qualification and Training
* A level standard of education
* Computer systems training, including Microsoft Office, email and database systems, or equivalent skills gained through experience
* Evidence of ongoing professional training
* Legal training
Experience
* PA/Secretarial experience or experience of working in an administrative function
* Experience of working with others to ensure information is provided on time and accurately
* Arranging meetings, minuting meetings and diary management
* Experience within a healthcare setting
* Experience within a legal setting
* Organising events
* Experience as paralegal
Knowledge and Skills
* Good working knowledge of legal systems and processes
* Data Protection Act
* Access to Health Records Act
* Freedom of Information Act
* Excellent organisational skills
* Excellent communication skills, both verbal and written
* Ability to work under pressure
* Ability to work on own initiative and within a team
* Maintaining strict confidentiality
* Ability to meet challenging deadlines
* Judgement skills to know when to escalate issues
* Understanding of NHS
* Understanding of legal processes
Personal Attributes
* Well organised, methodical - able to plan, coordinate and prioritise own workload
* Self-motivated and able to motivate others
* Ability to work with minimum supervision
* Attention to detail - able to work accurately, identifying errors quickly and easily
* Approachable and helpful
* Tact and discretion
* Able to adapt to change
* Able to work flexibly to meet the needs of the team
* Able to build and sustain working relationships
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Children’s NHS Foundation Trust
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