Receptionist/Office Coordinator
35-40k
Tottenham Court Road - full time in office
9:00 - 5:00
Permanent
Key Responsibilities:
1. Deal with all general office facilities matters and office queries, working closely with COO and broader team.
2. Ensure office is running effectively on a day-to-day basis.
3. Manage the switchboard, all incoming calls (including forwarded calls), handle general enquiries.
4. Receive and greet clients and guests, serve drinks.
5. Manage meeting rooms and make room bookings, make sure the rooms are clean between the meetings.
6. Distribute incoming mail, managing outgoing mail, dealing with deliveries, liaising with couriers, and capturing these on the database.
7. Oversee all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Plan and coordinate office moves.
8. Point of contact for all suppliers and external providers of services, the landlord team, building manager and building reception staff, managing security building passes to access building.
9. Manage office operations budget, including processing invoices and liaising with Finance team.
10. Implement and maintain Health & Safety policies and procedures such as PAT testing, fire marshal and first aid training and processes.
11. Be solely responsible for maintaining all carbon file records in ef...