Key responsibilities of the post include:
* To act as Clerk to the governing body of a school, working effectively with the Chair of Governors, and with the Headteacher and other governors.
* To prepare the paperwork and take minutes at the governing body meeting.
* To actively support the governing body in fulfilling its strategic role.
* To be responsible for the administration of the governing body and to provide advice and guidance on procedures, legislation and local and national developments in school governance as appropriate.
* To attend twice termly briefings and other training as required.
Specific Responsibilities
Meetings
* Provide a comprehensive and effective administrative support service to the head teacher, the chair, and other governors as appropriate ensuring that proceedings are conducted in accordance with all relevant legislation and guidance.
* Produce, collate, and distribute the agenda and papers so that recipients receive them by email seven clear days in advance of the meeting.
* Record the attendance of governors both at the meeting and after through the Governors Services database, or other portal that may be used and take appropriate action as required.
* Ensure that all paperwork is uploaded onto the Governors Services database or other portal as required.
* Advise the governing body on governance legislation, DfE guidance, and disseminate procedural matters provided by Haringey Education Partnership, before, during and after the meeting.
* Take notes of the governing body meetings and prepare minutes, including indicating who is responsible for any agreed action, and follow-up as appropriate within agreed timescales (10 schooldays for the production of draft minutes).
* Chair that part of the meeting at which the chair is elected.
Membership
* Input and update governing body changes.
* Inform Governors Services of newly appointed governors including details of terms of office.
* Ensure that the database records are updated and that Governors’ Services are informed of actions taken.
* Maintain copies of current terms of reference and membership of committees and working parties and nominated governors e.g. SEN.
* Advise governors and appointing bodies of expiry of the term of office before the term expires so elections or appointments can be organised on time.
* Inform the governing body, Governors Services, and church authority (if appropriate) of any changes to its membership.
* Maintain governor meeting attendance records and advise the governing body of non-attendance of governors.
* Advise that a register of governing body pecuniary interests is maintained, reviewed annually and lodged within the school.
* Check with the local authority, and, where appropriate, the church authority, that Disclosure has been successfully carried out on any governor as required.
Advice and Information
* Advise the governing body on procedural issues and on keeping records as appropriate.
* Support the headteacher in ensuring statutory policies are in place, and are reviewed as required by the governing body.
* Maintain records of governing body correspondence.
Professional Development
* Attend termly briefings and participate in professional development opportunities.
* Keep up-to-date with current educational developments and legislation affecting school governance.
Candidates are required to travel to schools in the north LONDON area during term time.
Governing body meetings usually start between 5 and 7 pm but can be during the day and last up to 2.5 hours.
Clerks are paid per meeting, calculated at 13 hours x hourly rate which includes holiday pay at 1.5 hours.
The meeting rate includes:
* Providing advice/guidance on governance matters.
* Attending the governing body meeting, administration, preparing the agenda / paperwork and writing up the minutes.
Clerking Experience Desirable
The clerk may be asked to perform additional tasks as part of their duties.
Job Types: Part-time, Permanent
Pay: £20.00-£20.97 per hour
Benefits:
* Company pension.
Schedule:
* Monday to Friday.
Application question(s):
* Need experience or working as a governance professional or a school governing body clerk.
* Experience of minute taking, school governance clerking.
Work authorisation:
* United Kingdom (required).
Willingness to travel:
* 100% (preferred).
Work Location: On the road
Reference ID: GSOHEPIN_2
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