Job Summary
The programmes and policy team supports the client Executive and Council to deliver a varied portfolio of activity across our Professional Practice, Training and Education, Research and Policy work streams. The Programmes and Committees Officer plays a crucial role in the work of this team with a focus in the following areas.
Programmes - Overseeing a range of projects of varying sizes, working closely with surgical and management leads to put plans into practice. For example, supporting the development of client guidance, developing and documenting new processes with input from multiple stakeholders, preparing communication materials and managing surveys.
Committee Support - Organising and attending internal and external meetings, preparing committee minutes and following up on actions, as well as ongoing liaison with the chair and committee members regarding committee business.
Main duties and responsibilities
Programmes
The post-holder will coordinate a range of projects and activities led by the client committees, ensuring smooth running and careful financial management throughout. Some activities are well established, while others are in development and they are potentially wide-ranging in scope.
Activities include:
1. Supporting excellence in clinical practice by running our programme of Elective Care and Hip Fracture Care reviews. These occur when a hospital invites the client to review the care provided within its facilities, to help identify areas for improvement.
2. Working with surgeons to prepare guidance and information materials for our membership.
3. One-off and ad hoc projects on particular areas such as developing new sections of content for the website, or setting-up and helping to analyse surveys on areas of interest to the client.
4. Handling wide-ranging enquiries from members and stakeholders on relevant issues.
5. Coordinating the preparation of consultation responses, letters and presentations on key issues.
6. Organising external meetings with stakeholders (e.g. other medical or patient groups, NHS bodies, international visitors and implant suppliers).
7. Attending meetings or conferences on behalf of the client and reporting back on issues discussed.
8. Monitoring external relevant developments (in policy or media), communicating them internally, identifying any issues/challenges/implications for the client and liaising over whether follow-up is required (e.g. developments with the NHS 10 year plan, career structures, private practice requirements, medicolegal issues, etc.).
9. Fostering links and information-sharing between the client and key stakeholders, which could include the following: the orthopaedic 'Specialist Societies’ affiliated with the client.
Providing support to the client President, Executive and Committee Chairs/Leads representing the client, for example briefings and presentations on relevant issues.
Committees
The post holder is responsible for supporting a portfolio of committees with oversight from the Head of Education and Programmes. Activities include:
1. Agreeing and communicating meeting dates.
2. Preparing agendas and papers for meetings, and writing up minutes.
3. Supporting committee-led projects.
4. Coordinating follow-ups and keeping in regular contact with committee members in relation to any developments.
5. Matters relating to nominations/appointments/membership.
6. Liaising with other staff involved in such projects to ensure they are kept updated on committee decisions or developments.
#J-18808-Ljbffr