Job summary White Medical Group in Ponteland are looking for an organised, hardworking and enthusiastic, part-time Medical Secretary to join our admin team The Medical Secretary is primarily responsible for undertaking secretarial duties to the clinical team. A sound professional working relationship will be required with the GPs and staff working within the Practice. The role requires high levels of organisation and excellent interpersonal skills. DAYS OF WORK: Monday to Friday 32.5 hours per week HOURS OF WORK: 6.5 hours per day, 9:30am-4:30pm (negotiable) PAY: £11.86-£12.10 / hour depending on experience Main duties of the job The role includes a requirement for: Fast and accurate typing/ Word Processing skills Constructing professional/accurate correspondence from GP notes Acting as the central point of contact for clinicals staff and patients with referral queries Liaising with multi-professional team members and external agencies to support referrals and follow up information Familiarity with EMIS Web clinical software systems/ eReferral systems Understanding of secondary care clinics and specialities About us White Medical Group is a dispensing practice with a patient list size of over 8000 across our main site in Ponteland and branch site in Wylam.Our clinical team consists of 7 GPs, 3 nurses, 1 HCA, andan extensive administrative, reception and dispensing team working toassist the clinical team. We are looking to appoint a new part-time Medical Secretary with excellent communication and organisational skills, with previous experience as a Medical Secretary, who can complement our supportive admin team. Date posted 06 January 2025 Pay scheme Other Salary £11.86 an hour Contract Permanent Working pattern Part-time, Flexible working Reference number A2514-25-0001 Job locations Ponteland Primary Care Centre Meadowfield Ponteland Newcastle upon Tyne NE20 9SD Job description Job responsibilities The following are the core responsibilities of the Medical Secretary. This is not an exhaustive list, and other duties may be required to be carried out dependant on staffing levels and business needs. a. Typing letters, reports, and constructing professional/accurate correspondence from GP notes b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Actioning all incoming email as appropriate f. Processing relevant letters as requeste h. Inputting data into the patients healthcare records as necessary i. Processing referrals using the electronic referral system (ERS), entering into the appropriate clinic/specialit k. Clinically coding data on EMIS as required l. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately m. Managing all administrative queries as necessary n. Carrying out system searches as requested o. Maintaining a clean, tidy, effective working area at all times p. Supporting all clinical staff with general secretarial tasks as requested Job description Job responsibilities The following are the core responsibilities of the Medical Secretary. This is not an exhaustive list, and other duties may be required to be carried out dependant on staffing levels and business needs. a. Typing letters, reports, and constructing professional/accurate correspondence from GP notes b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Actioning all incoming email as appropriate f. Processing relevant letters as requeste h. Inputting data into the patients healthcare records as necessary i. Processing referrals using the electronic referral system (ERS), entering into the appropriate clinic/specialit k. Clinically coding data on EMIS as required l. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately m. Managing all administrative queries as necessary n. Carrying out system searches as requested o. Maintaining a clean, tidy, effective working area at all times p. Supporting all clinical staff with general secretarial tasks as requested Person Specification Qualifications Essential -Educated to GCSE or equivalent with minimum of Maths and English at Grade C or above. -Touch typing/other typing/word processing qualification Desirable -Medical Secretarial course/diploma -Medical Terminology course Personal Qualities Essential -Polite and confident -Flexible and cooperative with the evolving nature of the role -High levels of integrity and confidentiality -Ability to use initiative and judgement -Enthusiastic and motivated -Ability to work collaboratively as well as autonomously -Sensitive and empathetic in distressing situations -Ability to work under pressure Other requirements Essential -Disclosure Barring Service (DBS) check (upon employment) -Able to fulfil the travel requirement of the role Experience Essential -Experience as a Medical Secretary -Knowledge of eReferral System (ERS) -Experience of working to deadlines Desirable -Primary Care General Practice experience Skills Essential -Excellent knowledge of Medical Terminology -Ability to construct professional/accurate correspondence from GP notes -Excellent interpersonal and communication skills -Touch typing skills -Strong IT skills (including Microsoft Office/Word Processing) -Ability to follow policy and procedures -Excellent attention to detail -Ability to prioritise, in a fast-paced environment -Effective time management/organisational skills -Highly organised Desirable -EMIS Web skills Person Specification Qualifications Essential -Educated to GCSE or equivalent with minimum of Maths and English at Grade C or above. -Touch typing/other typing/word processing qualification Desirable -Medical Secretarial course/diploma -Medical Terminology course Personal Qualities Essential -Polite and confident -Flexible and cooperative with the evolving nature of the role -High levels of integrity and confidentiality -Ability to use initiative and judgement -Enthusiastic and motivated -Ability to work collaboratively as well as autonomously -Sensitive and empathetic in distressing situations -Ability to work under pressure Other requirements Essential -Disclosure Barring Service (DBS) check (upon employment) -Able to fulfil the travel requirement of the role Experience Essential -Experience as a Medical Secretary -Knowledge of eReferral System (ERS) -Experience of working to deadlines Desirable -Primary Care General Practice experience Skills Essential -Excellent knowledge of Medical Terminology -Ability to construct professional/accurate correspondence from GP notes -Excellent interpersonal and communication skills -Touch typing skills -Strong IT skills (including Microsoft Office/Word Processing) -Ability to follow policy and procedures -Excellent attention to detail -Ability to prioritise, in a fast-paced environment -Effective time management/organisational skills -Highly organised Desirable -EMIS Web skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name White Medical Group Address Ponteland Primary Care Centre Meadowfield Ponteland Newcastle upon Tyne NE20 9SD Employer's website https://whitemedicalgroup.gpsurgery.net (Opens in a new tab)