The Princess Alexandra Hospital NHS Trust
You will provide day-to-day administrative and dedicated PA support to the senior management team.
You will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation.
You will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.
You may work with colleagues who are based at different sites and/or who work remotely.
Main duties of the job
* Provide PA administrative support to the Senior Management Team and their deputies including co-ordinating performance/quality reports, diary management, organising meetings with senior staff members as requested and ensuring relevant papers are available in advance of meetings.
* Co-ordinate and attend agreed monthly meetings in liaison with the relevant meeting Chair.
* Prepare and distribute agendas and notes of the meeting, minute meetings and proactively administer action logs to track actions and ensure their completion in a timely manner.
* Minute taking of meetings and co-ordination and minute taking of individual staff performance reviews/disciplinary meetings.
* Maintain and update the Health Care group Health Roster system, ensuring that leave entitlement and leave taken, including annual and sickness is recorded both timely and accurately.
Provide a liaison role for any HR queries/issues. Maintain and update HR records, completing all necessary paperwork.
About us
The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop's Stortford, and St Margaret's Hospital in Epping.
We employ 3,500 staff and serve a local population of around 350,000 people living in west Essex and east Hertfordshire, centred on the M11 corridor and the towns of Harlow, Bishop's Stortford and Epping. Our extended catchment area incorporates a population of up to 500,000 and includes the areas of Hoddesdon, Cheshunt and Broxbourne in Hertfordshire.
Our Values
The Princess Alexandra Promise to our patients as identified by our 3 values which will contribute to improving our patient experiences:
Patient at heart - Always holding the patient and their wellbeing at the centre of our thoughts and efforts.
Everyday excellence - Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both.
Creative collaboration - Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care.
The Trust believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.
Job responsibilities
Please see the attached job description and person specification. This is available to download at any time.
Person Specification
Experience
* Recent, relevant experience working in an office environment within a healthcare setting and working with patient administration systems.
* Experience in setting up simple databases and knowledge of Excel, Word, Outlook.
Skills and knowledge
* Excellent communication skills and able to communicate in an empathetic and reassuring manner in contentious situations.
* Ability to manage workload, prioritise appropriately to meet deadlines which occasionally are inflexible.
* Ability to work within a team.
* Ability to produce high quality reports and minutes.
* Flexible and self-motivated, enthusiastic with a commitment to working as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The Princess Alexandra Hospital NHS Trust
£26,530 to £29,114 a year plus 5% high cost area supplement.
#J-18808-Ljbffr