Schedule: Monday – Thursday, 8:00 AM – 6:00 PM; Friday, half-day
Payment: PAYE
This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of the Projects.
Key Responsibilities for the job include:
* Deliver a broad range of administrative services including document control and data input
* Obtain supplier quotations, complete material requisitions for purchasing
* Compile delivery dockets and complete GRNs (Goods Received Notes)
* Maintain stock levels and purchase Equipment / Stationery for the office
* Receive, sort, and distribute incoming mail and packages
* Complete Weekly timesheets from site for payroll purposes and agencies time-keeping records
* Administer the site Plant and Tool Register
* Assist HR Department with onboarding personnel to site
* Assist HR Department with Training Management System
* Participate in HSEQ Audits for ISO purposes
* Manage travel plans, appointments, and agendas of senior site management
* Assist managers and executives with administrative tasks
* Prepare reports, presentations, and other documents as requested
* Identify and resolve routine administrative problems
* Assist colleagues whenever possible
* Provide adhoc assistance to all aspects of running an efficient and productive site office
* Demonstrate a proactive approach and positive attitude
* Exhibit good communication and interpersonal skills
* Possess good organisational skills with the ability to prioritise workload, flexibility, and drive to finish key activities through to completion
* Be proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
* Ability to multitask and prioritize tasks effectively
* Attention to detail and accuracy in work is essential
* Familiarity with office equipment such as printers and copiers
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