We are looking for an experienced Administrator who has an interest in HR, to join a busy team within a successful Secondary School in Trafford. This role is part time and term time, and is an exciting opportunity for the right candidate.
Job Description
Responsible to: Head teacher and Governing Body
Line Manager: HR Lead
Purpose:
* To ensure the smooth running of the HR Administration function, by providing a professional, confidential and effective service.
* Support the HR Lead in managing the school’s recruitment procedures.
* Managing the safer recruitment practices, and ensuring the SCR is accurate.
Working Time: 25 hours a week, 8am – 3pm (45 mins lunch) 6.25 hrs per day. Term Time plus 15 days (includes 3 INSET days).
Salary/Grade: Band 3, Pt 6 – 11 (£25,183 - £27,269 FTE), Actual salary (£15,705 - £17,005).
Disclosure Level: Enhanced
MAIN (CORE) DUTIES
* Assist the HR Lead with the day-to-day running of the HR Department.
Recruitment
* Support the recruitment and selection process, including advertising, supporting Line Managers with short listing, arranging interviews, site tours and hospitality if required.
* Responding to all recruitment enquiries in a timely manner.
* Owning and managing the full onboarding process for new starters, ensuring compliance with safer recruitment practices.
* Responsible for the accuracy of SIMS, adding new starters, keeping records up to date.
* Supporting the HR Lead with the drafting of contracts, offer letters, changes to terms and conditions and other written communications to a high standard.
* Printing of ID cards for new starters.
* Scanning all documents to their new electronic personnel file.
* Supporting the administration process for staff inductions and allocating training where necessary.
* Managing the collation of interview packs, and ensuring disposal in line with GDPR.
* Complete necessary annual training to support Safer Recruitment.
Absence Management
* Conduct welfare calls.
* Complete return to work interviews.
* Ensuring all absence is recorded accurately on SIMS.
* Flagging employees that have hit trigger to the HR Lead.
Probation
* Administration of the probation process, ensuring forms are completed timely and any issues are raised with the HR Lead.
Administration
* Transferring paper files to an electronic format.
* Maintaining personnel files ensuring compliance with GDPR.
* Updating SCR; New staff, Leavers, Governors, Agency staff, volunteers.
* Owning and managing the full offboarding process for leavers.
* Ensure annually that all employees are updated on the update service.
* Carry out data entry and data cleansing tasks when required.
* Support the preparation of monthly reporting to SLT.
* Liaise with payroll regarding starters, leavers, etc.
* Preparing letters.
* Managing Annual leave for those on full-time contracts.
* Manage the staff driving list.
* Minute taking in meetings.
* Support HR Lead on any appropriate people projects.
* Administer the annual workforce census, review and correct errors.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.
Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.
The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
This job description is current at the date shown, but may be changed by management to reflect or anticipate changes in the job which are commensurate with the salary and job title.
HEALTH AND SAFETY RESPONSIBILITIES
All employees have the responsibility:
1. To comply with safety rules and procedures laid down in their area of activity.
2. To take reasonable care of their own health and safety and hence avoid injury to themselves and to others by act or omission whilst at work.
3. To use protective clothing or equipment as may be provided.
4. To report promptly all sickness, accidents, unsafe conditions or practices and dangerous occurrences of which they are aware.
5. To cooperate with the Head Teacher in the fulfilment of the objectives of the School’s Health and Safety policies.
The Head Teacher may amend these responsibilities at any time in the future to respond to changing demands and needs of the School, National Incentives and Statutory Legislation, after consultation with the post holder.
If you believe you have the skills, experience, and passion to make a difference, we would love to hear from you. Applicants must apply via the TES website.
Closing Date for Applications: Wednesday 5th February 2025 at midday.
We encourage early applications and reserve the right to close the advert early should we receive a high volume of suitable applications.
We are committed to safeguarding and promoting the welfare of children. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records, online searches and vetting checks.
We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practice across the school. This is in line with statutory guidance Keeping Children Safe in Education 2023 and The Education Act 2002, we expect all staff to share this commitment.
Job Types: Part-time, Permanent
Pay: £25,183.00-£27,269.00 per year
Expected hours: 25 per week
Benefits:
* Bereavement leave
* Canteen
* Company pension
* Enhanced maternity leave
* Enhanced paternity leave
* Free flu jabs
* Free parking
* On-site parking
* Sick pay
Schedule:
* Monday to Friday
* No weekends
Work Location: In person
Application deadline: 05/02/2025
Expected start date: 17/02/2025
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