Role
Core areas of responsibility:
* Book all receipts and payments of funds and upload all invoices onto our accounts package;
* Manage all regular monthly and annual donations;
* Notify the Director of all grants and donations received.
* Work with external accountant ensuring they have all information needed in time for preparation of management accounts and the annual accounts and annual financial returns.
* Provide all documents required to independent examiner to allow them to complete the annual audit.
* Manage relationship with independent examiner and respond to any enquiries raised;
* Contribute to budgeting process and monitoring of income and expenditure actuals against budgets.
* Provide updates and information for the Director and Chair as required;
* Manage all transfers of funds to partner organisations overseas.
* Manage savings and current account and timely transfers from savings to current to meet scheduled outgoings.
* Maintain our database, ‘donorfy’, on which all donation income is recorded.
* Manage relationships with landlord, contractors and suppliers.
* Work closely with Appeal Manager to record all donation sources.
* Manage annual due diligence requirements with bank.
* Ensure efficient maintenance of all financial records including filing on shared folders.
* Other duties as required.
You will be entitled to five weeks (pro-rata’d) paid leave and time off in lieu for hours worked at weekend or evening meetings/events.
There will be a three month probationary period.
PERSON SPECIFICATION:
It is essential that the Finance and Administration Manager:
* Has some financial experience.
* Is able to work effectively on their own.
* Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees.
* Is able to work effectively and sensitively with staff in partner organisations overseas.
* Takes pride in the quality of the work they produce.
* Is numerate and accurate, with experience of collaborative working.
* Understands the importance of meeting deadlines and of compliance with Board and statutory requirements.
* Knows when to ask for help.
* Is committed to Firefly, its mission, its partners and the children and young people it helps.
It is desirable that the postholder:
* Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
* Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
The closing date for receipt of completed application is Sunday 9th February 2025.
We are recruiting for a Management Accountant to join our Finance team in Glasgow.
Reporting to our Financial Controller/Company Secretary, the Management Accountant will provide technical expertise to fully own the accounting process of our charity. The post holder will also manage our Finance Assistant and Finance Administrators to ensure that sales and purchase ledgers are maintained with proper financial controls, including aged debtors and creditors.
We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use or family breakdowns.
Last year we supported almost 4000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person's story is unique, and everyone's route home is different - it doesn't matter what the situation is - we're not here to judge, only to help.
The main duties and responsibilities will include:
* Provide line management to Finance Assistant and Finance Administrators, with the ability to build and develop the team’s efficiencies, processes, and day-to-day controls.
* Lead the development of the finance team to better understand the chart of accounts, income/expenditure throughout the organisation, and how to fully maximise the use of general ledger to provide accurate reporting.
* Build and maintain strong relationships with the team, feeding back on performance and highlighting where there are skill gaps.
* Responsible for General Ledger implementation and changes.
* Support the Finance Controller with the annual audit, prepare statutory accounts, and lead the audit field work.
* Support the Finance Controller and Senior Finance Officer with system implementation and changes including general ledger, suppliers, and project coding.
* Work with the Finance Business Partner to aid the budgeting and forecasting process, and budget holder reporting with accurate data and monthly accounts.
* Analyse and report accurate data.
* Prepare monthly accounts.
* Responsible for timeliness of month end processes.
* Review, Correct, and Input Monthly Journals.
* Develop and manage internal recharges, journal mis-postings, corrections, and reallocations.
* Balance sheet, profit and loss, and trial balance reconciliations.
* Reconcile all key balance sheet control accounts.
* Review of accounts payable and receivable ledgers and associated accruals and prepayments.
* Ensure sales and purchase ledgers are maintained with proper financial controls.
* Develop and monitor restricted income and expenditure allocations and accurately monitor spending against restricted funds.
* Produce and reconcile VAT returns.
Full details can be found in the job & person specification on our website.
What we expect from you:
Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.
We’re looking for you to have a recognised professional qualification such as ACCA, ACA, CIMA and to have technical expertise and acute attention to detail within general ledger accounting. You will also have knowledge and experience of the processes and procedures that are central to a finance function, and you will confidently develop knowledge of income/expenditure throughout the organisation and understand how to accurately allocate and report on the charity’s diverse income types.
What you can expect from us:
We value our staff as our greatest asset and will provide the following working conditions:
* The post holder will report to the Financial Controller/Company Secretary.
* Your normal working hours are 35 per week Monday to Friday.
* Your usual place of work will be 15 Dava Street, Glasgow, G51 2JA. Alternatively, you may also choose to work remotely from your home address where appropriate.
* Working arrangements must be agreed with your line manager, based on the needs of the service.
* Annual leave entitlement of 210 hours holiday (equivalent to 6 weeks) pro rata per year in the first year rising to 280 hours (equivalent to 8 weeks) pro rata per year in the second. This includes public holidays.
* All appointments are subject to a minimum of a 12-week probationary period.
* You will be automatically enrolled into the People’s Pension in the month that you will complete 3-months of employment, provided you meet the auto-enrolment criteria.
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