Managing MDT Meetings The post-holder will be responsible for (when required): Coordination and management of the MDT meetings ensuring that dates and venues for the weekly meetings are booked for the full year and that all MDT members are aware of the details for the meetings. Ensuring all new cancer patients are tracked and highlighted for discussion at MDT meetings, when results etc are available. Ensuring MDT members know which patients are listed for MDT meeting discussion so they can prepare slides, results and x-rays etc. Ensuring that case notes, diagnostic test results, x-rays, audio/visual equipment etc., are available for each patient. Ensuring an attendance register is kept, proformas outlining patient treatment options/decisions are completed. Keeping orderly filing systems for MDT documentation for review by Peer Review Teams. Information / Data Collection: Collect and record patient information from Trust data recording systems (e.g. pathology, radiology, outpatients, bookings, PPM database etc to ensure the patients progress can be measured. Ensure all relevant 2 week wait outpatient referrals, including those from other Trusts, are entered onto the PPM Database. Ensure non-two week wait patients, diagnosed with cancer but picked up through incidental findings or other routes, are entered on the PPM Database so that progress against the 31 day pathway can be tracked. Tracking and Case Management: Work closely with consultants, specialist nurses, clerical and other staff to deliver a coordinated, consistent tracking and information service. Monitor the patients progress on the pathway and check daily to ensure that escalation points are adhered to. Utilise reports in the PPM Database to monitor patients and identify delays for action. Weekly CSU Performance Management Meetings: Ensure preparation for weekly tracking/performance meetings, including patient pathway information from PTL reports, is completed. Present information to the CMSU Business Manager in a readily usable format as described in the Operational Policy for MDT Coordinators. Reporting Breaches of the Target: Identify breaches via the tracking systems, in accordance with the cancer wait guidance, and report these to key staff within the Trust. Ensure all breaches are identified and an initial report sent weekly to members of the clinical team and CSU Business Managers. Communication: Gather information from various sources to ensure that the patient benefits from improved and speedier communication. Communicate with key departments (diagnostics, clinic bookings etc.,) to ascertain if treatments conducted and to update records and databases. Staff Management: Supervise Data Clerk(s) (AfC3) (if required when working in the relevant CSU)) and undertake relevant supervisory requirements, such as an annual appraisal. Contribute towards developing a co-operative and supportive team environment. Other Duties & Responsibilities: Responsible for organising MDT development meetings including taking and distributing minutes.