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Position: Facilities Assistant
Type: Full time, Permanent
Location: Norwich
Salary: £21,000 to £24,000 per annum
Ref No: IPRS7054
Our client has an exciting opportunity for a Facilities Assistant to join their Facilities Team. This proactive and supportive team is looking for a Facilities Assistant to support their Facilities and Health & Safety Manager and staff across their office locations. The successful candidate will play an important role in ensuring that the day-to-day operations of the business run smoothly as well as providing professional support alongside facilities, health and safety, and environmental management across the business.
Some of your duties will include:
1. Ensuring buildings and offices are compliant with legislative requirements.
2. Purchasing inventory, stock, and office furniture as required and within the budget, meeting regulatory and legislative requirements.
3. Taking responsibility to ensure garden maintenance and maintenance of indoor plants.
4. Setting up meeting rooms/seminars with the correct equipment for staff members.
5. Adhering to brand standards and ensuring consistency of branding across the offices.
6. Providing cover for front of house assistance, including reception duties, answering calls via a switchboard, meeting and greeting clients and contractors, and assisting colleagues with enquiries.
7. Complying with procedures for the safe keeping of documents and files.
8. Providing ad-hoc cover on Reception; answering phones, emails, greeting clients, and helping staff with queries.
9. Completing other facility administrative tasks as required.
Requirements:
1. IT Literacy in Microsoft applications such as Outlook, Word, Excel, and PowerPoint.
2. Ability to organise and manage workload priorities effectively.
3. Ability to use initiative to produce solutions and ways forward which contribute towards business goals.
4. Possess strong communication skills.
5. Excellent collaboration skills to develop relationships with colleagues and external service providers.
6. Ability to analyse information and present it simply and accurately.
7. Hardworking with strong attention to detail.
Due to the large number of responses we receive, it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles, please do so.
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