1. Responsible for providing day to day administration and support for the department and providing a link with the University of Bristol. Dealing with routine enquiries in a pleasant and helpful manner, communicating relevant information to medical students. 2. Responsible for co-ordinating and collating information for various student timetables. Co-ordinating formal teaching sessions for components of the undergraduate curriculum, liaise with unit tutors in relation to their teaching programme to ensure relevant equipment and teaching aids are available. Ensure the smooth running of online timetables by ensuring student availability by checking students timetables. Ensure students are informed of any changes to their timetable to avoid unnecessary inconvenience. 3. Responsible for preparing student lists and data when students names and programme dates are received from the University of Bristol Centre for Medical Education. Evaluate the information from the university and work out the student allocations to which unit, location and time. 4. Establish and maintain communications with all student doctors attending the Gloucestershire Academy by acting as the prime source of information for students while in Gloucestershire. 5. Responsible for raising orders using computerised systems (P2P) and recording all finance payments/expenditure relating to orders, medical student travel, external lecturer fees, transport and all invoice required payments. Maintaining and updating accurate finance records for audit. 6. Ensure all relevant information is provided for medical students joining Gloucestershire Academy, and ensure they are fully aware of what is expected of them once arriving for their first day. Be first point of contact and welcome students to Gloucestershire and make them feel at ease. 7. Co-ordinate and plan Academy Inductions for the new intake of student doctors as required organise rooms, catering, arrange programme, academy induction packs, accommodation welcome packs and undertake student talks as required. Ensure that general office stationery and accommodation welcome pack supply levels are maintained for the department. 8. Work closely with the Undergraduate Medical Education Coordinator to organise the local Yr3 and Yr4 OSCE examinations with the University of Bristol, liaise with the University of Bristol Centre for Medical Education, arrange the date, organise patients/invigilators/examiners and actors, set up advertisements, book venue, order catering. Responsible for arranging examination schedule and send correspondence to student doctors. Organise a training session for examiners before the examination. Undertake invigilator briefings. Ensure there is enough medical equipment needed for the examinations, if stock is low order the correct equipment and quantity. 9. Plan and attend student social events throughout the academic year. 10. Any other duties as may reasonably be required Contact Details Angie Coulson (Undergraduate Medical Education Manager) angie.coulson@nhs.net 0300 422 6233 Undergraduate office open Monday to Friday 7:30 - 14:30 and contactable via above telephone numbers.