An opportunity has arisen to join our wonderful office management team in a role that has been successfully held for the past five years by a team member who is now moving into a new position within the company.
We are looking for a focused individual to join the Office Manager in ensuring the smooth running of the office and assist with various administrative tasks that support the wider team as the business grows.
This opening reflects our commitment to long-term growth and internal career development.
About Zoocha
Founded in 2009, Zoocha is a leading Drupal specialist digital agency based in the UK, with offices in Spain and Brazil. With a team of over 80 passionate thinkers, makers and doers working across a range of disciplines including UX, strategy, design, development, hosting, project management and support.
We’re a friendly, lively and fast-paced place to work, with regular team nights out and a wide range of social events on offer across our three offices – and we’re a certified Great Place to Work, too.
We’re also ISO 27001, ISO 9001 and Cyber Essentials Plus certified, and hold ISO 14001 & Carbon Neutral certifications. Our commitment to environmental sustainability sits at the heart of Zoocha’s products and business processes.
About the role
* Oversee day-to-day office functionality e.g. ensure refreshments are readily available, equipment in communal areas are in working order, plants are watered etc.
* Support and manage correspondence regarding incoming and outgoing invoices
* Assist with financial administration tasks
* Manage office supplies, facilities and equipment
* Assist with HR functions
* Plan and book monthly team social events and quarterly team building activities
* Organise travel and accommodation requirements for team members
* Assist in onboarding new team members, creating a welcoming and supportive experience
* Help monitor compliance with company policies and workplace safety standards
* Answer telephone, manage incoming and outgoing post
* Assist with supplier relationship management for cleaners, landlords, decorators etc.
What we’re looking for from you
* Excellent organisational skills and the ability to manage multiple priorities effectively
* Ability to adapt to changing priorities while maintaining attention to detail
* Knowledge of office administration procedures and best practices
* Good interpersonal skills
Nice-to-have experience
* Previous experience of HR functions
* Previous administrative experience
* Proficiency in Excel, Xero and Jira would be an advantage but not essential as training will be provided.
Mandatory requirements
This is a part-time, on-site role (25 hours per week), suited to someone within regular commuting distance of our Hertford office.
* Fluency in English, both written and spoken, is essential
* Have a visa or work permit
* No recruiters please otherwise your application will be disregarded.
Why work at Zoocha?
* Flexible working plus the ability to work from any of our offices (UK, Spain, Brazil) for periods of time
* Outstanding benefits including profit share, private healthcare, gym and wellness fund
* Unlimited training budget
* An inclusive workplace with active advocacy networks for women, LGBTQI employees and people from ethnic minorities
* Regular team socials and all-inclusive monthly social events.
* Please send your CV along with a short cover letter to jobs@zoocha.com.
* No recruitment agencies, please. Applications submitted via agencies will not be considered.
* Although we strive to provide feedback for all applications to Zoocha, if after we acknowledge receipt of your application you do not hear from us again, please consider that we will not be moving forward with your candidacy.
* We truly appreciate your interest in joining our team and thank you for taking the time to apply.
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