Role Overview: We are seeking a proactive and highly organised Procurement Administrator to join our Procurement team. This newly created role will be instrumental in the growth and development of the department, ensuring smooth operations across a range of administrative, data collection, and coordination tasks. Key Responsibilities: 1. Procurement & Sourcing - Source products and services for ad-hoc or niche requirements. - Benchmark and approve pricing for preferred suppliers. - Coordinate data collection for tenders. - Undertake sourcing projects for smaller spend areas. - Approve Amazon orders within company Procurement policy. 2. Supplier & Contract Management - Maintain Procurement Preferred Supplier list and documentation. - Coordinate the serving of notice to suppliers and the transition to preferred suppliers. - Approve new supplier onboarding requests and file associated documentation. - Issue and ensure the completion of Pre-Qualification Questionnaires. - Request, file, and manage supplier contracts onto the company’s contract database. - Respond to Procurement FAQs regarding suppliers, contracts, and process. 3. Data Management & Reporting - Collect and file Key Performance Indicator and Spend reports from all preferred suppliers. - Collate supplier performance feedback for use in Quarterly Business Reviews. - Collate data for annual insurance renewals and distribute updated certificates across the business. 4. Vehicle Administration - Provide support to the wider business on Vehicle suppliers, e.g. Kinto, Fuel Card Services - Issue and cancel fuel cards; monitor fuel usage data and ensure accuracy. - Coordinate hire vehicle requirements and update records weekly. - Add and manage vehicles in toll/tag systems. - Approve vehicle repairs within policy limits. - Issue fleet insurance certificates to drivers. 5. Travel Administration - Provide support to the wider business on Travel suppliers e.g. Red Spotted Hanky, Premier Inn, RingGo, Pay to Park - Manage travel bookings for Executive team 5. ESG & Compliance - Coordinate and collect responses for annual supplier questionnaires (e.g. Modern Slavery, Diversity, ESG). - Collect and submit data for EcoVadis assessments (utilities, equipment, fuel, janitorial, stationery). 6. General Administrative Support - Liaise with head office suppliers for minor repairs and maintenance. - Arrange catering/lunches for Executive meetings. Key Skills & Attributes: - Excellent organisational and administrative skills. - Strong attention to detail and accuracy. - Ability to work independently and manage multiple priorities. - Excellent written and verbal communication. - High proficiency in Microsoft Office (especially Excel and Outlook). - Strong interpersonal skills to liaise with internal teams and external suppliers. Qualifications & Experience: - Minimum 2 years in an administrative, procurement, or supplier-facing role. - Experience in facilities management or related sectors desirable. - Knowledge of supplier vetting, contracts, and ESG reporting advantageous.