Job Title: Finance Assistant
Job type: Full-time, permanent
Location of Position: London, UK
Reporting to: Alinea UK Finance Manager
Remuneration: In line with market rates.
Citizenship: Must be eligible to work in the UK
Language Requirements: Must speak fluent English. Ukrainian, Russian, or French are considered an asset.
Application Deadline: 13th of February 2025
Application Instructions:
1. Cover letter is mandatory to be considered. Cover letters should detail how your experience and qualifications match the opportunity, your daily fee and current availability.
2. To apply for this position, please click the Apply Now link.
3. Only successful candidates will be contacted. No phone calls please.
About Alinea: Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. Over 38 years, Alinea has successfully delivered more than 1000 projects worldwide. alineainternational.com
Equal Opportunity, Due Diligence and Fraud Statements: At Alinea International we value equity, diversity, and inclusivity in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results. Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate. Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
About the work:This position will work with both the Alinea UK corporate team in London and Alinea project teams on assignment. The role is responsible for assisting with UK entity accounting. The Finance Assistant will provide support to projects in reconciling advances to field offices and on-site reconciliation, assisting in invoicing clients, updating project budgets with actuals. Advanced skills in Microsoft Excel are essential. The individual must possess strong communication and collaboration skills – a team player that readily supports other organizational members and project team(s). Strong attention to detail is required. Alinea prides itself on being an adaptive and learning environment, and we foster and encourage job-embedded growth and learning.
Key Responsibilities:
1. UK entity financial accounting
o Assisting Finance Manager and Project managers with actuals updates and other ad hoc work including audit.
2. Invoicing
o Assisting in preparing invoices across all Alinea UK projects, for all realized expenditures and employee time worked.
3. Project budgets
o Maintain project budgets, working closely with relevant Project Director(s), Manager(s) and Coordinator(s). This involves updating forecasts (in collaboration with the project team), updating the budget for actual costs (based on the invoices each month).
o Project budgets are maintained in MS Excel and can be complex with multi-dimensional reporting (i.e., by Contract Clause, Activity, Year), therefore strong Excel skills and attention to detail are required.
o Work closely with Project Manager(s) and Project Coordinator(s) to ensure that forecasts are updated regularly, and that budget consistently and reliably reflects the project’s actual costs to date and most accurate forecasts.
4. Ad hoc budgets and financial reports and Audit
o Assist in preparing ad hoc financial budgets or reports as required. Assist other team members with the preparation and/or audit of project-related invoices and expenses.
5. Field office financial reconciliation (“site reconciliation”)
o On a monthly basis, receive and audit the package of financial documents from Alinea UK projects. Using MS Excel, ledgers are audited against hard copies of documents and organized into standard reporting format for invoicing.
6. Support to other team and organization members
o Support the UK Director, Finance Manager and other team members as needed.
Qualifications and Experience:
* Bachelor’s degree in Business Administration, Economics, Finance, or a related field. AAT qualification or equivalent certification is a strong plus.
* Minimum 1–2 years of demonstrated experience in finance management, accounting, or program management, preferably within civil service, NGOs, international organisations, or similar environments.
* Prior exposure to cross-functional collaboration, including supporting finance and non-finance teams with operational tasks.
* Technical Proficiency: Advanced skills in MS Office Suite (Excel, Word, PowerPoint) and familiarity with collaboration tools (e.g., Teams).
* Detail-Oriented: Exceptional accuracy in task execution, document preparation, and data management.
* Interpersonal Skills: Professional attitude, excellent communication, and a focus on finding solutions.
* Proactive, self-motivated, and eager to learn, with the ability to thrive in a dynamic, fast-paced environment.
* Team-first attitude, demonstrating flexibility to support colleagues and managers across diverse tasks.
* Strong problem-solving skills, with a focus on delivering results while maintaining attention to deadlines.
* Experience in stakeholder engagement or multi-team coordination.
* Adaptability to shifting priorities and willingness to take initiative beyond core responsibilities.
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