About the role
The Accounts Payable team is responsible for receiving invoices, processing, and making payments for company expenditure. The team liaises with suppliers, depots, and buyers to rectify any invoices that fall into query, ensuring all queries are resolved promptly and paid when due to ensure other business functions are not compromised.
Accountabilities - may include but not limited to:
1. Action invoices and credits from suppliers that require manual intervention, which have failed the automatic 3-way matching process.
2. Action pre-approved "manual" invoices received and process accordingly, including foreign invoices.
3. Investigate and deal with invoicing queries, such as price and quantity discrepancies.
4. Ensure all queries are resolved promptly and effectively.
5. Assist in the preparation of the scheduled payment runs, ensuring only valid transactions are paid as per agreed payment terms.
6. Develop a good relationship with suppliers to assist with resolving supplier queries.
7. Liaise with key stakeholders within the business and communicate issues/feedback to suppliers.
8. Reconcile supplier statements in full and follow up required actions accordingly.
9. Run reports and distribute as required.
10. Support with ad-hoc requests from the management team, such as audit & UAT.
Measures & Key Performance Indicators:
1. Carry out supplier reconciliations, follow up actions, and report back to suppliers.
2. Provide feedback to suppliers regarding invoices that have failed the 3-way match and seek ways to improve the first-time match rate.
3. Action credits received daily to ensure queries resolved have been actioned in the system to allow payment of invoices.
4. Ensure invoices are paid when due to ensure accounts run smoothly and orders are not blocked due to lack of payment.
Jobholder requirements (Knowledge, skills, and key behaviours):
* Must have a minimum of 2 years Accounts Payable experience.
* Must have experience of carrying out supplier reconciliations, preferably using Excel.
* Good understanding of the Purchase Order, 3-way process.
* Confidence when communicating with suppliers and key contacts within the business, able to explain issues effectively and supportively.
* Able to handle difficult supplier accounts.
* Proactive approach in dealing with recurring supplier queries.
* Able to manage and prioritise own workload.
* Enthusiastic and positive attitude.
* Reliable.
* A good team player who works effectively with others.
About us:
Our journey began back in 1929. Since then, we've continued to build a strong and resilient business with a great future. It's why we believe we're the best foodservice provider in the country.
A journey that gives back:
We want your career with us to be as rewarding as possible. So, you'll get lots in return for your hard work. That includes benefits that can support your wellbeing and financial security, and give you peace of mind.
The essentials:
* 25 days holiday (plus bank holidays) as a minimum and the opportunity to buy more.
* A pension - contribute 4% and we'll match you (after year 1, we'll match your contributions up to 6%).
* Life cover that you can increase.
* Access to confidential support and counselling when you need it.
* A health plan that gives you money back on everyday medical costs for all the family, as well as access to a digital GP.
The extras:
* Exclusive range of high street discounts including cinema, tech, travel, fashion, food, and drink.
* Get paid as you earn - access to up to 20% of your pay before payday.
* Opportunity to buy dental cover and critical illness cover.
We want everyone to join our journey:
We're on a journey towards creating the best possible workplace. We've got some way to go, but we're building a diverse and caring workforce. One that's filled with forward-thinking people who each bring unique talents and skills. So whatever your life experience, we want you to join us - and you really can come as you are! #J-18808-Ljbffr