Main area Purchase Ledger Grade NHS AfC: Band 3 Contract Permanent Hours
* Full time
* Flexible working
* Other
37.5 hours per week (Hybrid working, will be expected to attend office minimum 2 days a week)
Job ref 285-0582-CORP
Employer Black Country Healthcare NHS Foundation Trust
Employer type NHS
Site Jack Judge Town Oldbury
Salary £24,625 - £25,674 per annum
Salary period Yearly
Closing 28/04/2025 23:59
Senior Purchase Ledger Assistant
NHS AfC: Band 3
Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.
Across the whole of the region we provide:
* Adult and older adult mental health services
* Specialist learning disability services
* Mental health services for children and young people
* Community healthcare services for children, young people and families in Dudley
We currently employ over 4,000 people and just like the population we serve, we are made up of diverse cultures and backgrounds. Whatever your role, working in a NHS Foundation Trust, like ours, is a demanding and extremely rewarding experience. Knowing that every day you can help to make a positive difference to someone’s life is a very powerful feeling. We know that our Trust runs on this desire to help and support people, and our Trust vision expresses this. Our vision is to improve health and wellbeing for everyone, especially our colleagues to achieve the best possible work/life balance.
We proudly offer supportive, inclusive and family friendly employment and flexible working policies. We have a wide range of professional services and employee networks to help our colleagues be at their best - and find support if they need it.
Don’t meet every single requirement? Studies have shown that women and ethnic minority candidates are less likely to apply to jobs unless they meet every single qualification. At Black Country Healthcare we recognise and value all forms of knowledge and expertise, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification or criteria in the job description/person specification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Job overview
An exciting opportunity has arisen to appoint a permanent Senior Purchase Ledger Assistant, to support the Purchase Ledger function within our Trust.
Main duties of the job
The individual will provide financial and administrative support to the Financial Services section of the Finance department, working on a daily basis under the supervision of the Purchase Ledger Team Leader.
* Ensure supplier invoices are registered, approved and processed for payment in line with the Cabinet Office Procurement Policy note and agreed supplier terms.
* Resolve creditor queries in a pragmatic and timely manner.
* Ensure compliance with the Trust’s SFIs, relevant Trust policy and NHS guidance and policy.
Detailed job description and main responsibilities
* Receipt and accurate input onto the ledger any invoices received from external organisations and send out to relevant Managers for payment authorisation.
* Ensure invoices are processed to the correct purchase order and highlight where invoices are received without a purchase order that should have one to the Purchase ledger supervisor.
* Matching of completed Good Received Notifications to registered invoices.
* Perform supplier statement reconciliations weekly on key accounts. Utilise the findings to update the account with any adjustments on a timely manner and discuss any problems with the supplier.
* Ensure VAT is correctly input and recorded on invoice in accordance with HMRC classifications.
* Answer queries regarding payment of invoices from staff and external organisations.
* Develop and maintain relationships with suppliers and key internal contacts ensuring work and information flows are optimised to ensure efficient invoice approval.
Person specification
Education/Qualifications
* AAT Technician / Working Towards AAT qualification or equivalent CCAB
Knowledge
* Knowledge of spreadsheets and using a computerised General Ledger System
* Knowledge of Integra Computerised General Ledger System
Experience
* Experience in Finance Office environment
* Experience in Month End processes in particular in the production of Control Account Reconciliations
* Previous NHS experience in a Purchase ledger role
* Experience of Managing staff and their development
* Must be able to communicate clearly, concisely and courteously both verbally and in writing
* Willingness to work in co-operation with colleagues of a variety of disciplines in a flexible manner
* Ability to work under minimal supervision and direction
* Ability to make timely and sound decisions
* Demonstrates the understanding and importance of teamwork
* Ability to use initiative in completing tasks
Trust Behaviours
* Be compassionate, empathetic and caring to everyone
* Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone
* Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do
* Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.
** Please Note that Internal at Risk Employees will be given preference for this position**
We reserve the right to bring the closing date forward for this vacancy at any time should we receive an overwhelming response of applications. We therefore encourage applicants to apply early if you wish to be considered for this post.
If you do not hear from the recruitment 4 weeks within the advertised closing date please assume that you have been unsuccessful at the shortlisting stage. Please ensure that you check your emails on a regular basis for any recruitment updates regarding this vacancy.
The salary range quoted is as per NHS Agenda for Change pay structures. This is based on the number of years’ working directly within the NHS at the advertised pay band. Experience gained with other NHS Trusts will apply, but candidates without prior experience working direct for the NHS would normally be appointed at the lowest point unless they can demonstrate the equivalent experience and then be eligible for incremental increases in future years.
Successful applicants for clinical posts up to and including Band 4 are expected to hold the national Care Certificate qualification and will be supported to attain this once in post.
The Trust is committed to equal opportunities, providing opportunities for flexible working and is a non-smoking organisation.
As a Trust we are passionate about Anti-Racism, Disability Inclusion, and LGBTQ+ Equality, and are committed to diversifying our staff team in all areas and at all levels of seniority to better reflect the diverse communities we serve. Therefore, we particularly welcome and encourage applications from people who belong to a minority or marginalised community, including from Black and Asian, Disabled (including hidden disabilities such as Neurodiversity, Mental Health, etc), or Lesbian, Gay, Bi, Trans or Queer (LGBTQ+) people.
Furthermore, Disabled applicants have the option of requesting that their application is considered under our Guaranteed Interview Scheme (GIS). Please indicate your intention to apply under the GIS in the relevant section of your application. Regardless of whether you participate in the scheme or have shared a disability, you will be provided the opportunity to request reasonable adjustments to the interview process at each stage of the recruitment process.
Due to the nature of the work some posts may be subject to a Standard Enhanced Disclosure and Barring Service (DBS) check, through the Disclosure and Barring Service as stipulated under part V of the Police Act 1997. Having a criminal record will not necessarily bar you from working with us; this will depend on the nature of the position and the circumstances of your offences.
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