Employer Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type NHS
Site Whiston Hospital
Town Prescot
Salary £26,530 - £29,114 per annum, pro rata
Salary period Yearly
Closing 13/03/2025 23:59
Personal Medical Secretary
NHS AfC: Band 4
Job overview
Monday – Friday
Due to the recent theatre expansion, we are looking to expand the Personal Medical Secretary teams within the Burns & Plastics department.
Clinical Support Services are looking to appoint Personal Medical Secretaries to provide a comprehensive service with the minimum of supervision within the Burns & Plastics department.
The successful applicant will be able to organise their own workload and co-ordinate workload activities with other Personal Medical Secretaries in the team. The successful candidates will be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner.
Main duties of the job
1. To provide a comprehensive service to the Consultant and Specialty Team including nurse clinicians.
2. Keep diary up to date, arrange appointments, and arrange travel and accommodation.
3. Operate an effective bring forward system and filing system.
4. Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
5. Type discharge summaries as appropriate.
6. Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
7. To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system.
8. Keep track of referrals to ensure patients are reviewed promptly.
9. Check that follow up appointments are arranged in conjunction with RTT patient pathway.
Person specification
Qualifications
* GCSE Standard or equivalent
* RSA 3/OCR– Typing / Word Processing or equivalent experience
* RSA 3 – Medical Audio Typing or equivalent experience
* Secretarial Diploma
* Shorthand / Speed Writing
Knowledge & Experience
* Minute Taking
* Microsoft Office Experience
* Ability to work as part of a team
* Previous Medical Secretary Experience
* Medical Audio Typing
* Significant experience in a similar role or equivalent knowledge
* Knowledge of Medical Terminology
Skills
* Excellent organisational skills
* Excellent Word Processing and Keyboard skills
* Ability to organise workload effectively and prioritise
* Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
* Ability to use initiative to solve problems
* Highly developed interpersonal skills
* Ability to use own initiative and work independently
* Ability to maintain control of stressful situations
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
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