My client, the Provincial Grand Lodge, is the governing body of the 100 Masonic Lodges that exist within County Down. They provide support services to fellow Freemasons to help run the lodge, develop themselves as individuals and carry out charity work. They seek to appoint a competent Clerical Assistant / Administrator, on a permanent part-time basis, (20 hours per week). There are two elements to this role, one is providing clerical support to the Grand Secretary and senior officials, the other is being co-ordinating the administration and smooth running of the HQ building. Range of duties: - -Acknowledge, manage and action all correspondence that arrives via post or email. -Update the Secretary and keep the senior team fully informed of all matters pertaining to the province. -Maintain accurate and timely records of meeting schedules. -Help keep database up to date and liaise with Grand Lodge to complete annual returns. -Circulate arrangements of Provincial Grand Lodge meetings and assist with luncheons and functions. -Supervise the cleanliness and maintenance of the offices. -Efficiently deal with the day-to-day management of Galwally House through close liaison with the House Committee. -Manage all enquiries regarding general use of the building in general and specific room/dining requests from tenants, members and the public. -Manage and update the online calendar to show room usage and availability. -Oversee and ensure that health and safety requirements are complied with including weekly fire alarm tests and internal equipment checks. -Liaise with tradespeople regarding building maintenance and repairs. -Oversee the allocation and programming of door keys and alarm fobs. -Oversee and coordinate the duties of the Caretaker thereby ensuring all maintenance issues are addressed efficiently and a high standard of cleanliness. -Assist proactively with fund raising applications. To flourish in this unique and rewarding role, it is envisaged you will have great interpersonal skills, confident communications skills and a wealth of transferable experience gained in a similar Administration, PA or Clerical Support role. You will be well organised, detail orientated with the ability to use your initiative. You will have experience of managing diaries and co-ordinating meetings. You will be competent in Microsoft Office. Client is offering a starting salary of £28,000 (pro-rata for 20 hours per week). Hours are Monday to Friday 9am to 1pm or 8am to 12pm (flexible). 28 days holiday, Pension, Free Parking based in smart HQ offices at Galwally House near Forestside, Belfast. Interested? Contact Bill Ashe at Staff Source by forwarding your CV. Skills: Administration Clerical Support Coordination