Purpose of Position
To support the department manager, colleagues, and admin teams by providing an administrative service in the area of business administration. To ensure that the administrative processes that support the department operation are maintained to a standard of excellence and operated in line with company policy.
Key Tasks/Areas of Responsibility
* Administer the department’s holiday rota ensuring all holiday entitlement and leave booked is appropriately recorded, enabling the calculation of accrued holiday pay.
* Administer all new starters ensuring company procedures are followed in relation to the issuing of offer letters, reference and vetting procedures, and authorisation and establishment on payroll.
* Administer all leavers ensuring that files are appropriately stored and maintained and that P&T and Payroll are advised.
* Maintain personnel records, including sickness and holiday. Pass relevant information promptly to Payroll and People & Talent.
* Establish and maintain all training records within individual personnel files providing reminders to the management team of annual training review for each employee.
* Ensure that all documentation and information is reviewed and stored in line with the company policy.
* Organise meetings and meeting schedules for the teams within the department.
* Prepare presentations, spreadsheets, and reports.
* Assist with the monitoring, auditing, and ordering of stationery, uniform, office stock items, and the storing and/or distribution thereof.
* Carry out such other duties as may reasonably be requested by Line Management, e.g. assist with team engagement events and incentive days.
Apprenticeship Qualification
Completion of a Level 3 Business Administration qualification.
What We’re Looking For
* Familiar with Google Workspace (GMail/GSheet).
* Independently motivated, with the ability to take on tasks and duties without immediate direction.
* Excellent communication skills and the ability to communicate effectively at all levels.
* High attention to detail to produce accurate and quality work.
* Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Hard Work, and Accountability.
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